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2019 ¶

Attending ¶

Alaura (late)
Aoibhinn
Taylor (late)
Donald
Alistair
Amelia
Brett
Jasmine
Elana

Apologies ¶

Gavin

Absent ¶

none

Meeting open: 3:14PM

Reports: ¶

President's Report: ¶

I don't know what's wrong with me, but I'm really struggling to get dates/times right
Camp meeting went well - our EMP was the best they'd seen all year.
Meeting with SOC also went well

Vice-President's Report: ¶

Busy bee happened
Currently going through who attended and didn't attend
Camp EMP is approved, which means we can talk about Camp!
I have joined two more campaigns
Mostly been busy with Panto

Treasurer's Report: ¶

Account balance: $2268.43
I picked up prizes from Tactics and withdrew from a unit today
Been horrendously sick
Shilled a bunch of quiz night tickets
I may be late, but Alaura is later, so I'm sitting at the head of the table

Secretary's Report: ¶

Nothing to report
Oh yeah we did a food run
Pay me please
I also did some regulation writing

Librarian's Report: ¶

Overdue items: No.
Come to the quiz night
No items are overdue
Books

Fresher Rep's Report: ¶

Hi
I've made two whole fresher tables for the Quiz Night
We're all going to be Emo themed

Past action Items: ¶

Aoibhinn:

Train Logan in the gatekeeper ways - done

Elana:

Make another painting day for Wednesday 8th. - done

Jasmine:

Organise GMs for Week 11 one-shot. - list has been made

Gatekeepers ¶

>Donald: Add forms to database (free free to help)
Someone accidentally left a $10 note in the yellow box.
Some gatekeepers did not send apologies for the busy bee.
>Aoibhinn: Make Gavin a gatekeeper
>Aoibhinn: Follow-up on people who didn't give apologies.

Agenda ¶

Usual Suspects: ¶

Boardgames ¶

Classics society board games tonight!
UWADU's night went well, fun times were had.

RPGs ¶

Week 11 One-Shot feat. Numenera and The Strange
Jasmine has a list of GMs to contact.

Magic ¶

Prerelease stuff has not yet been returned
Sealed league post will be scheduled to go out tomorrow
>Donald: Schedule post for sealed league

Wargames ¶

Painting day happening on Wednesday
No other updates

Fresher Campaigns ¶

Everything is fine

Events: ¶

Quiz Night [10th May]: ¶

Come to quiz night!
Fresher tables have been bought.
Tickets sales are great!
Online sales are happening as well.
>Taylor: Double check quiz night numbers and email Tav with those numbers
>Taylor: Hype prizes
Prizes have been acquired from Tactics.

CAMP - Fiends and Fae (Redacted) [21st-24th June]: ¶

Camp has been approved!
Info pack is being updated
Sign-up forms are ready to go out
>Taylor: Buy envelopes for Camp payments
>Taylor: Finalise camp ticket selling procedure.

Harry Potter LARP: ¶

We had a meeting, ran by the Soc treasurer
Right now the Lion Nathan grant (which is what we were kinda relying on) has no funding.
They are looking for additional sponsors to help fund that.
We could do some fundraising? (Sausage sizzle, bake sales, etc.)
>Everyone: Read the minutes of the Larp meeting

Guild ¶

FilAus Incident:
- We've had a meeting
- Resolution is: Unigames and FilAus have to apologise to each other.
- SOC is going to reevaluate venue spaces, and get notes on each venue so that incidents like this don't happen again.
Tenancy allocations:
- Still waiting on an official response from Tenancy.
- Email was sent on Wednesday 24th April, and another one on Thursday 2nd May.
- Taylor is going to send a Facebook message to try and get an official response.
Meeting with SOC:
- SOC Treasurer and Tenancy XO called a meeting.
- Communication is going to improve.
- O-Day grants were lowered so that the rest of the grants could be the same
- For accessbility, discussion was had. No clear line was set.
- We wanted a more open line to communicate to Tenancy.
- Discussion about the cleaning contract. We've requested when the contract will be up so we can be notified to advise on improvements.
- Requested a place where all policies and constitutions are held outside of the guild scope so that we have a backup in case Guild's services goes down (which it always does.)
- We all made it very clear that we aren't asking SOC to do this all single-handedly, and volunteered our help.
- Maya should be emailing out the minutes/notes from that meeting.
Accessibility:
- Jacob is making a subcommittee to address it.
- Apart from that, not many updates.

Room Update: ¶

Soft plastic recycling:
- Maybe contact the Enviro department? See if they can do anything?
- >Amelia: Contact Enviro department
Fridge:
- >Taylor: Get wedges for the freezer
Gumtree:
- Taylor will refresh gumtree posts
- >Taylor: Refresh Gumtree ads
Fridge Whiteboard:
- Brett has presented a few options
- We're going to get a whiteboard, and attach it to the fridge with magnetic tape.
Noodles:
- Alaura still hasn't been to Clark Rubber for replacement noodles
Wargaming shelf
- >Taylor: Put a label on the wargaming shelf
- >Alistair: Look into making a small door for the shelf.

Reimbursements: ¶

Taylor: $54.00 for Quiz prizes
Donald: $785.77 for food run
Alistair: $35.61 for paints
- Waiting until book buy
Winslade: $4 for paper towels
- Will have to be a cash reimbursement.

General Business: ¶

Board games guide:
- Brett went to the tabletop games club at Melbourne University, and they had a really nice games guide.
- It had the basic details for the game, including number of players, how to set-up, and overview of the games mechanics, etc.
- Should we make one as well?
- Consensus says yes, but it will take a lot of work.
- There's a bit of discussion on exactly what details should be included, and in what form.
Food run:
- We just did one
- Officeworks run and Bunnings run still have to happen
Seperate mailing lists:
- >Donald: Figure out mailing lists.
- Donald is going to dig around and see what's going wrong.
Cameron Hall first aid:
- >Alaura: Try and organise a Cameron Hall first aid course
Book buy:
- New whenisgood just went up.
- >Everyone: fill out whenisgood for bookbuy
Large scale borrowing
- Regulations have been drawn up
- >Donald: Make large scale borrowing form
- Regulations will be approved.
Donated games:
- Ben Richardson requested to donate the following games:
  - Doctor Who: The Time Wars family board game
  - Risk: Halo Wars
  - Scrabble Deluxe
- Committee has elected not to accept this donation
- >Alaura: Communicate this to Ben Richardson.
Game swaps:
- Someone requested to swap a game for our copy of Seasons.
- More research is required.
- >Alistair: Do research for game swap.
Winter Larp:
- Do we want to run it again?
- Unigames says yes.
- >Aoibhinn: Find out UniSFA + Winter Larp.

Taylor: Contact a member about behaviour

Meeting closed: 4:52PM

Action Items: ¶

Alaura:

Try and organise a Cameron Hall first aid course

Communicate this to Ben Richardson.

Aoibhinn:

Make Gavin a gatekeeper

Follow-up on people who didn't give apologies.

Find out UniSFA + Winter Larp.

Taylor:

Double check quiz night numbers and email Tav with those numbers

Hype prizes

Buy envelopes for Camp payments

Finalise camp ticket selling procedure.

Get wedges for the freezer

Refresh Gumtree ads

Put a label on the wargaming shelf

Contact a member about behaviour

Donald:

Add forms to database (free free to help)

Schedule post for sealed league

Figure out mailing lists.

Make large scale borrowing form

Alistair:

Look into making a small door for the shelf.

Do research for game swap.

Amelia:

Contact Enviro department

Other:

(Everyone) Read the minutes of the Larp meeting

(Everyone) fill out whenisgood for bookbuy