# Unigames Committee Meeting #6 - 12/04/2019

#### Attending
- Alaura
- Aoibhinn
- Taylor
- Donald
- Amelia
- Brett
- Jasmine
- Elana

#### Apologies
- Alistair

#### Absent
- Gavin

**Meeting open**: 10:46AM 

## Reports:
### President's Report:
- I have done my civil duty
- And got rejected for Jury duty
- Other than that, I've done some work with Taylor on Guild stuff
- I went to the SOC meeting
- And after this I'm going to sort out the Camp meeting with Events

### Vice-President's Report:
- Been organising the collab w/ UniSFA
- They're very keen
- And by "they're" I mean Annique
- I helped to organise things with Scitech, and then was too sick to go to Scitech

### Treasurer's Report:
- **Account balance**: $2362.08
- Hi
- I came in on Monday to do some quiz night stuff
- And then I was stuck in bed until this morning
- On the plus side I got to look after dogs


### Secretary's Report:
- Prerelease posters are uparound CHall
- Soon will be up around campus
- I did a pass on outdated information on the website
- 

### Librarian's Report:
- **Overdue items**: None
- But something was returned late!
- SwanCon thing is happening right now
- Still need to make a time to figure our book repair skills

### Fresher Rep's Report:
- Organised two new fresher campaigns
- Freshers are alive
- Quiz Night table is still in the works

## Past action Items:
Alaura:
> - Talk to UniSFA in person about Quiz Night prize philosophy (along with Taylor) - not done
> - Try and organise a Cameron Hall first aid course - on the backburner

Aoibhinn:
> - Get tickets out tonight for Quiz (along with Taylor) - thanks Taylor

Taylor:
> - Contact SOC about O-Day grants - Alaura did it
> - Talk to UniSFA in person about Quiz Night prize philosophy (along with Alaura) - not done
> - Get tickets out tonight for Quiz (along with Aoibhinn) - done
> - Sell Stickeez. - not done

Donald:
> - Make Draft/Commander event - not done
> - Update committee email address on website - done
> - Find out what's up with Mailing Lists - not done

Alistair:
> - Make a whenisgood for Book Buy meeting from 1st - 8th May - not done
> - Tell Jack our reasons for declining the splat - done

Brett:
> - Continue looking at fridge whiteboards - done

Jasmine:
> - Make a Google Sheet for meeting scheduling - done

Other:
> - (Everyone) Fill out that google sheet - done


## Gatekeepers
- Jackie Shan is approved as a gatekeeper
- >Aoibhinn: Train Jackie

## Agenda
### Usual Suspects:
####  Boardgames
- Acess board games night is tonight!
- Location is in the CCZ
- Brett spoke to Classics society
    - Week 9 was proposed
    - No nailed down date, likely to be the 29th April or 6th May
    - We just don't want to too close to Quiz Night
- James Arcus talked to Alaura about the photography club collab
    - James didn't know anything
- UWADU has a collab on the 2nd May
    - That should be a popular one
- Tav is getting in board games in the Tav
    - Currently that means CaH and Exploding Kittens

#### RPGs
- Cthulhu one-shot is being organised
- 17th of April is the date
- Aoibhinn has 4 potential GMs
- UniSFA will screen something Lovecraftian, and then we'll play Call of Cthulhu

#### Magic
- Magic draft/commander event on the 25th
- Along with prerelease on the 28th
- Should be good!

#### Wargames
- Matches have started for the 40K tournament
- Mordheim has moved to Thursday evenings
- Inquisimunda continues
- Painting day scheduled for the 24th of April

#### Fresher Campaigns
- Two more games are running, and have started?
- Others seem to be running 

### Events:

#### Scitech - After Dark [April 6th]
- It happened, and it was good!
- We learned a bit from it
- There was only a handful of people that were interested
- And a lot of them were a bit put off by the time committment
- Idea for potential next time: have staggered games, with advertised start times (e.g. "The next game will start at 8:30pm")
- We had a couple of extra sign-ups from it, held back a little by outdated information on the website.
- >Donald, Alaura, Taylor: Get involved with website updating
- >Aoibhinn: Talk to website designer friend
- >Alaura: Talk to Scitech about feedback

#### SwanCon [19th-22nd April]:
- How convienient, Laura is here
- Alistair has put up a form for volunteers
- Long term borrowing is temporarily restricted to one-day until SwanCon
- Transporting games to SwanCon - who's driving?
- Alaura might have some plastic tubs to transport games in

#### Quiz Night [10th May]: 
- Meeting tonight
- Tickets now on sale, come and buy your tickets!
- Taylor will contact Tactics this week about prize collection
- >Taylor, Alistair: Make sure Quiz Night event goes up today
- UniSFA proposed some subcommitee regs ammendments:
    - We approve of what the ammendments are trying to do, but the wording can allow for some exploitation in their current form.
    - Voted against changing them for now.

#### CAMP - Fiends and Fae (Redacted) [21st-24th June]:
- Alaura is going to events after this meeting
- Cost of Manjedal: $22 per person per night, one night minimum.
- Considering that, how much do we want to make tickets?
    - Committee consensus is $90 per person for early bird price, which includes a $5 snack budget
    - Non-early-bird ticket price is $100, with no included snack voucher
    - Early bird ends 3 weeks before camp because of Manjedal's requirements
- >Donald: Start working on poster for Camp

#### Harry Potter LARP:
- A meeting has happened, and Taylor is keen
- Concept: A day at Hogwarts, four different classes
    - Quidditch (easy, Harry Potter club already does this)
    - Defense against the Dark Arts (involves duelling with band guns)
    - Potions (we could hire out a room in Bayliss and literally have a chemistry class)
    - Care of Magical Creatures (we hire a petting zoo)
- Opt-in hogwarts feast in the evening, maybe in the Tav for Alcohol (so 18+)
- This is obviously really expensive
    - Taylor wants to get a Lion Nathan grant for such an event
    - Send in a dream budget with a lot of notice
    - Hopefully we get it approved
    - There are backup plans in place if we don't get the Lion Nathan
- Date-wise, finding a spot for it will be hard
    - Septemberish is the current 
- This is very much still in the concepting stage
- Current reps: 
    - Taylor and Jasmine
- Committee is keen, as long as the budget has a close eye on it at all times

### Guild
- SOC meeting happened on Wednesday
    - O-Day grants were supposed to include stall costs, and if they didn't it was a mistake
    - UWA Fringe is happening, and PAC is offering grants to run things at it
    - Events is slammed right now, because Liam has left

- FilAus Incident:
    - Taco has just tarted a full-time job, so things will be slow
    - Alaura checked in with Taco in person
    - No updates, a meeting still needs to be scheduled

- Tenancy allocations:
    - Nothing is official, they want appeals in before the allocation meeting so they can avoid a second meeting
    - There will still be an appeals window before changes are made

- Accessibility
    - Cameron Hall presidents have organised an action plan along with Taco to have a meeting with Guild and University higher-ups

- Executive directory
    - There exists a master list of club executives, their student numbers, and their emails
    - Some concerns were brought up
    - Taco has assured that you can opt-out, and names can be changed on the list if they would prefer
    - >Alaura: Update our email on the club exec directory


### Room Update:
>Taylor: Go to officeworks for more supplies
- Fridge/freezer chaos
    - No updates on fridge/freezer sales

- Fridge Whiteboard:
    - 91cm x 61cm wrap costs $30 + $15 shipping
    - Would fit our fridge pretty well
    - We'll check with UniSFA to see if they want in on it

- Noodles:
    - Alaura still hasn't been to Clark Rubber for replacement noodles

### Reimbursements:
- >Taylor: Process reimbursments
- Finley Hoskins: $10.24 for metholated spirits and cleaning vinegar for busy bee
- Alistair: $35.61 for paints
    - Delayed, so it can be paid via transfer, not cash.

### General Business:
- Food run:
    - Brett and Donald can do one tomorrow
    - Committee have approved a large food run

- Change to committee meeting time:
    - Committee meeting time will be changed to 3PM-5PM on Mondays
    - There will be a committee meeting this coming Monday to transition to this new timeslot

- Seperate mailing lists:
    - >Donald: Find out what's up with mailing lists

- Cameron Hall first aid:
    - >Alaura: Try and organise a Cameron Hall first aid course

- Leadership training:
    - April 23rd and 24th is Leadership training

- Selling the stickeez:
    - No updates from Gumtree
    - >Taylor: Sell Stickeez.

- Committee photos:
    - Brett offers to complete this
    - >Brett: Sort out committee photos

- Book buy: 
    - >Alistair: Make a whenisgood for Book Buy meeting from 1st - 8th May

- Large scale borrowing
    - Taylor suggests a large scale borrowing form so that people can request certain games for certain events
    - Would be good to document everything, and to get things officially scheduled
    - >Donald: Draw up a form for large-scale borrowing
    - >Donald: Write new regulations

- Caution policy:
    - We've decided to use the term "caution" as the step before a dooring for minor unwanted behavoirs, such as littering in the clubroom. 

**Meeting closed**: 1:26PM

--
#### Action Items:
Alaura:
> - Get involved with website updating (along with Taylor, Donald)
> - Talk to Scitech about feedback
> - Update our email on the club exec directory
> - Try and organise a Cameron Hall first aid course

Aoibhinn:
> - Train Jackie
> - Talk to website designer friend

Taylor:
> - Get involved with website updating (along with Alaura, Donald)
> - Make sure Quiz Night event goes up today (along with Alistair)
> - Go to officeworks for more supplies
> - Process reimbursments
> - Sell Stickeez.

Donald:
> - Get involved with website updating (along with Alaura, Taylor)
> - Start working on poster for Camp
> - Find out what's up with mailing lists
> - Draw up a form for large-scale borrowing
> - Write new regulations

Alistair:
> - Make sure Quiz Night event goes up today (along with Taylor)
> - Make a whenisgood for Book Buy meeting from 1st - 8th May

Brett:
> - Sort out committee photos