# Unigames Committee Meeting #5 - 05/04/2019

#### Attending
- Alaura
- Aoibhinn
- Taylor
- Donald
- Alistair
- Amelia
- Brett
- Jasmine
- Elana
- Gavin

#### Apologies
- none

#### Absent
- none

**Meeting open**: 11:01AM 

## Reports:
### President's Report:
- 11AM is best meeting time
- Finished Camp EMP
- Aoibhinn has done the itenary as well
- Done a bit of damage control
- One-shot issues with loft
- Also the FilAus incident
- I have jury duty, so I might not be able to do much in the next couple of weeks
- I will be working on the LARP photos now that the Halloween photos are done

### Vice-President's Report:
- Got the loading bay cleared by emailing Guild
- Talking to Scitech, and talking to SOC Treasurer about grants

### Treasurer's Report:
- **Account balance**: $2362.08
- So I've been sick
- What a surprise
- I thought I was better, then I wrote a three page email, then I'm still sick
- I put a Gumtree ad for the fridge/freezer and the stickeez
- The O-Day grant that was low last week, something might be up with that
    - It doesn't look like they were done to policy
    - Stalls didn't get reimbursed, 
    - >Taylor: Contact SOC about O-Day grants

### Secretary's Report:
- Graphic design is my passion
- Magic prerelease event is up
- Poster is made, and will be printed today
- Quiz night poster has been made
- Will be printed once approved by Quizmittee

### Librarian's Report:
- **Overdue items**: None
- There's one pen that's not a pen that is really annoying when used for the library book because it makes it illegible
- Book buy recommendation post going up today
- Jack Kay has been pestering me about a Splat Buy
- Ben Richardson has donated 5-Minute Dungeon.
    - Thanks Ben!

### Fresher Rep's Report:
- Freshers are alive

## Past action Items:
Alaura:
> - Contact Manjedal about evac plans and full site plan - done, also contacted them about early check-in
> - Speak to UniSFA about old fridge/freezer - done
> - Try and organise a Cameron Hall first aid course - not done

Aoibhinn:
> - Train Simon - done
> - Try and organise leadership training - made post, and told people

Taylor:
> - Sell Stickeez - on gumtree

Donald:
> - Message GMs for tonight to make sure things are all good - done
> - Put up prerelease advertising ASAP - done
> - Email Scitech with this list and follow-up questions - done
> - Get details to update poster - done
> - Ask again about mailing lsits - done

Alistair:
> - Contact Committee/Gate about SwanCon volunteering - oops

Amelia:
> - Make a whenisgood for fresher business - meeting is done
> - Talk to other clubs about fresher tables - done

Other:
> - (Everyone) Get Food Safety if you don't have it - some have, some haven't


## Gatekeepers
- No updates

## Agenda
### Usual Suspects:
####  Boardgames
- Access board game event is up
- Classics society games night has been pushed back a bit, to week 8/9
    - We'll aim for Week 9
- Photog. society president still hasn't got back to Jasmine
- Brett will take over the reigns from Jasmine re. board games organising

#### RPGs
- Star Wars one-shot
    - Went really well!
    - We had 15 players!
    - We had to call in our backup GM, Cam
    - There was a loft booking mix-up with UCC's committee meetings
    - Was all dealt with, we migrated to the CCZ
- Aoibhinn want's to do a Cthulhu collab with UniSFA!
    - They show something Lovecraftian, we run a CoC one-shot
    - Probably Week 8

#### Magic
- "We should run a draft next week, week 6 probably" - week 5 committee
- Whoops
- We'll run one next week, Wednesday at 4PM
- >Donald: Make Draft/Commander event

#### Wargames
- Nothing to report
- Mordheim/Inquisimunda is still running
- A competitive event also ran

#### Fresher Campaigns
- Meeting has been organised to re-do allocations
- Taylor has taught Alistair and Amelia to use the spreadsheet
- One fresher campaign has disbanded, but its GM is still willing to run one

### Events:

#### Scitech - After Dark [April 6th]
- Aoibhinn has been talking with Scitech, about details
- It's this weekend, it's gonna be great!

#### SwanCon [19th-22nd April]:
- David from SwanCon popped by!
- Basically confirmed the details that Laura gave us
- Said we could probably use the lockup so that our games were secured
- >Donald: Update commitee email address on website

#### Quiz Night [10th May]: 
- EMP is yet to approved.
- Poster is awaiting quizmittee approval
- UniSFA is trying to get people donate exactly prizes
- >Alaura+Taylor: Talk to UniSFA in person about Quiz Night prize philosophy
- >Aoibhinn+Taylor: Get tickets out tonight for Quiz

#### CAMP - Fiends and Fae (Redacted) [21st-24th June]:
- Roster needs to be rejangled because of a few things
- The draft roster does not take events into accounts
- RMP is done, aside from some name changes
- Itenary is currently on a 3PM check-in

#### Harry Potter LARP:
- UniSFA is keen
- But what about Harry Potter Society?
- Taylor has a few points to talk about in a meeting that's been planned

### Room Update:
- Fridge/freezer chaos
    - Old fridge/freezer is up on Gumtree
    - Current fridge/freezer fail tally: 48
    - Turning down the temperature seems to have worked
        - Do not put drinks right up against the cooling element, that freezes them as well

- Storage allocations
    - Draft is out, and has been appealed
    - Allocation meeting is happening on Sunday
    - We'll see how it goes from there

- Fridge Whiteboard:
    - Brett has done research on whiteboard wraps, has found $220 and $120 options
    - Alaura has suggested a smaller drawable space
    - Maybe just a magnetically attached whiteboard?
    - >Brett: Continue looking at fridge whiteboards

- Noodles:
    - Have been removed
    - Replacement #safetysafe is coming

### Reimbursements:
- Finley Hoskins: $10.24 for metholated spirits and cleaning vinegar for busy bee
- Alistair: $35.61 for paints
    - Delayed, so it can be paid via transfer, not cash.

### General Business:
- Change to committee meeting time:
    - Now that the semester is underway, new meeting time?
    - Committee agrees
    - >Jasmine: Make a Google Sheet for meeting scheduling
    - >Everyone: Fill out that google sheet

- FilAus Incident:
    - There was a karaoke night run by FilAus in the loft a few weeks ago.
    - They were really, really loud, to the point where it disrupted every other club in Cameron Hall.
    - We asked them to lower volume frequently during the event, which they eventually refused.
    - They have submitted a formal complaint on our conduct of the evening, accusing some members of our committee of verbal abuse towards their members, and of filming them without their permission.
    - We do not beleive these allegations are correct, and will be meeting with FilAus to resolve this. 
    - We are also working with Guild to make sure that the loft is not considered a suitable venue for such an event, and are working on submitting a formal complaint against FilAus for their conduct during that evening.

- Seperate mailing lists:
    - Somehting is up with mailing list
    - Maybe Donald did a typo 
    - Who knows
    - >Donald: Find out what's up with Mailing Lists

- Cameron Hall first aid:
    - >Alaura: Try and organise a Cameron Hall first aid course

- Leadership training:
    - April 23rd and 24th is Leadership training
    - >Aoibhinn: Try and organise leadership training

- Accessibility:
    - A chair lift would be great
    - We've spoken to Annette, "great idea"

- Selling the stickeez:
    - >Taylor: Sell Stickeez.

- Committee photos:
    - All committee members should submit a photo to Alaura.

- Book buy: 
    - >Alistair: Make a whenisgood for Book Buy meeting from 1st - 8th May

- Splat buy:
    - Jack wants to splat buy Masks of Nyarlathotep, a campaign module for CoC.
    - It's real expensive, we would have to pay $96
    - Too expensive for us
    - >Alistair: Tell Jack our reasons for declining the splat.

**Meeting closed**: 1:15PM

--
#### Action Items:
Alaura:
> - Talk to UniSFA in person about Quiz Night prize philosophy (along with Taylor)
> - Try and organise a Cameron Hall first aid course

Aoibhinn:
> - Get tickets out tonight for Quiz (along with Taylor)
> - Try and organise leadership training

Taylor:
> - Contact SOC about O-Day grants
> - Talk to UniSFA in person about Quiz Night prize philosophy (along with Alaura)
> - Get tickets out tonight for Quiz (along with Aoibhinn)
> - Sell Stickeez.

Donald:
> - Make Draft/Commander event
> - Update commitee email address on website
> - Find out what's up with Mailing Lists

Alistair:
> - Make a whenisgood for Book Buy meeting from 1st - 8th May
> - Tell Jack our reasons for declining the splat.

Brett:
> - Continue looking at fridge whiteboards

Jasmine:
> - Make a Google Sheet for meeting scheduling

Other:
> - (Everyone) Fill out that google sheet