# Unigames Committee Meeting #4 - 29/03/2019

#### Attending
- Alaura
- Aoibhinn
- Donald
- Alistair
- Amelia
- Brett
- Elana

#### Apologies
- Jasmine
- Taylor
- Gavin

#### Absent
- none

**Meeting open**: 11:24AM 

## Reports:
### President's Report:
- This is a bit of long one sorry
- I finally finished halloween photos
- Looked into fancy paper and graphic design
- Have a camp checklist
- I'm now UniSFA CCC
- We also came second at the pride quiz night!

### Vice-President's Report:
- Nothing to report

### Treasurer's Report:
- **Account balance**: $2362.08
- We got $248 in O-Day grants
- Taylor has not submitted a report

### Secretary's Report:
- Hello I've been busy
- I'm making online committee stuff
- I am severely behind on advertising stuff sorry
- Work is hell
- Mailing lists have not been seperated yet. Will email using the current system until resolved

### Librarian's Report:
- **Overdue items**: None
- Not a door lord any more, RIP
- I have awarded two strikes in the past week
- A game was returned without being signed-in
    - Please make sure to get someone to sign in your resources when you return them

### Fresher Rep's Report:
- Freshers seem to be happy

## Past action Items:
Alaura:
> - Organise appointments for Camp (along with Aoibhinn, Taylor, Gavin) - kind've done
> - Clarify head chef + Camp leader situation - not done
> - Clarify head first aider + alcohol situation - not done
> - Look at whiteboard wraps - not done

Aoibhinn:
> - Organise appointments for Camp (along with Alaura, Taylor, Gavin) - kind've done
> - Get a list of gatekeepers for fridge. - list has been got, WIP

Taylor:
> - Organise appointments for Camp (along with Alaura, Aoibhinn, Gavin) - kind've done
> - Post on gatekeepers about not writing on fridge/freezer - done
> - Work on appeal draft - not done
> - Sell Stickeez. - not done

Donald:
> - Upload more membership forms - not done
> - Advertising for sealed league to go out ASAP - not done
> - Advertising for prerelease to go out ASAP - not done

Gavin:
> - Organise appointments for Camp (along with Alaura, Aoibhinn, Taylor) - kind've done


## Gatekeepers
- Simon Lawrence has been approved as gatekeeper
- >Aoibhinn: Train Simon

## Agenda
### Usual Suspects:
####  Boardgames
- Brett is board game dude, Jasmine will redirect any enquiries to Brett
- Monday Week 7: Classics Society
    - Jasmine is planning to meet up with President for EMP
- Week 7: Access Department
    - Friday
    - They're doing the EMP, so we don't have to worry
- Photography is also interested
    - They just are deciding the date
- No updates from BPhil

#### RPGs
- There is a star-wars one-shot tonight!
- GMs are: Winslade and Szymon, with Cam as a backup
- Committee will be around to babysit
- >Donald: Message GMs for tonight to make sure things are all good
- There will not be any run in week 7, next one is week 8

#### Magic
- We should run a draft next week, week 6
- Draft/Commander night, probably Wednesday/Monday?
- Starting at 4PM again.
- >Donald: Put up prerelease advertising ASAP
- We'll delay sealed league until after War of the Spark prerelease.

#### Wargames
- So the GW paints are awful, and designed to make you waste money.
- Kyle has recommended another brand - Army Painter War Paints - which is just as good but comes in dropper bottle to make less mess
    - And is also slightly cheaper
    - Equivalent colour range, and also available at Tactics.
    - Kyle has recommended that we start to phase GW out in favour of this when we replace paints
- Mordheim is still running
- There is a semi-competitive 40K tournament being run on April 1st. Neat!

#### Fresher Campaigns
- No updates on Fresher Campaigns!
- Fresher organisers: Make a whenisgood for organising a fresher campaign group meeting, to handle the next wave of allocations.
    - >Amelia: Make a whenisgood for fresher business


### Events:
#### Halloween Party:
- Photos have been uploaded!
- This event can be purged!
- Leftover money from budgeted security and leftover alcohol sales has been redistributed.
- Finally, this section of the minutes can be purged.

#### Prosh [March 20th]:
- Alaura emailed committee's feedback
    - No response was got
    - They also put out a marshall feedback form - Alistair filled it out

#### Envoy Mega-Game [29th March]:
- Mega-Game was cancelled by Envoy
- This was due to low ticket sales
- Only 8 sales, at least 20 are needed
- Consensus was low ticket sales was caused by low advertising time
- Next time, encourage people to not buy tickets on the day

#### Scitech - After Dark [April 6th]
- Confirmed both Liam and Ellie are GMing Numenera and Paranoia respectively
- Gavin is good to run D&D.
- List of guests that will be getting free entry:
    - Liam
    - Ellie
    - Gavin
    - Alaura
    - Aoibhinn
    - Taylor
    - Amelia
    - Donald
    - Brett
    - Alistair
- >Donald: Email Scitech with this list and follow-up questions

#### SwanCon [19th-22nd April]:
- Laura gave us some details
- Three people at a time to man the boardgames area, up to 6 a day (2 shifts of 3).
- 8AM - 8PM, though 8AM is real early
- For the full run of the convention
    - Only runs until 3PM on the 22nd
- >Alistair: Contact Committee/Gate about SwanCon volunteering

#### Quiz Night [10th May]: 
- Another meeting has happened!
- >Amelia: Talk to other clubs about fresher tables
- Quizmittee approved Donald's poster, Donald needs details to update it
- >Donald: Get details to update poster
- $15 per person
- $100 per table up until a week before

#### CAMP - Fiends and Fae (Redacted) [21st-24th June]:
- Alaura is going to try and finish the EMP Saturday.
- Alaura has a checklist of camp document
    - We need to complete roster
    - Committee qualifications:
        - Alaura: First Aid + Food safety
        - Aoibhinn: First Aid, RSA, Food Safety, Mental Health First Aid
        - Taylor: First Aid, Food Safety
        - Donald: First Aid, Mental Health First Aid
        - Alistair: First Aid, RSA, Food Safety
        - Amelia: nothing, but is going to try!
        - Brett: First Aid, RSA, Mental Health First Aid
        - Elana: First Aid
        - Jasmine: First Aid, Food Safety, Mental Health First Aid
        - Gavin: RSA, First Aid, Food Safety
    - >Everyone: Get Food Safety if you don't have it
- >Alaura: Contact Manjedal about evac plans and full site plan
- Alaura also enquired about guild graphic design for poster for some specialist details
    - $22.50 an hour for their services.

#### Harry Potter LARP:
- Will Corbett is going to talk to Harry Potter again to figure out what's going on

### Room Update:
- Fridge/freezer chaos
    - Fridge temperature has been increased (less cool), because it was freezing drinks
    - Current fridge/freezer fail tally: 28

- Storage allocations
    - Appeal draft is still in progress
    - Meeting is yet to happen

### Reimbursements:
- Gozz: $473.04 for food run last week (was reimbursed, but this is the exact number)
- Alistair: ~$29ish for paints
    - Delayed, so it can be paid via transfer, not cash.

### General Business:
- Seperate mailing lists:
    - >Donald: Ask again about mailing lsits
- Our old fridge/freezer is currently in the landing.
    - Annique no longer wants them
    - Alaura can't pay for them
    - UniSFA has expressed some interest.
    - >Alaura: Speak to UniSFA about old fridge/freezer

- Cameron Hall first aid:
    - >Alaura: Try and organise a Cameron Hall first aid course

- Leadership training:
    - >Aoibhinn: Try and organise leadership training

- Accessibility:
    - no updates

- Selling the stickeez:
    - >Taylor: Sell Stickeez.

- Committee photos:
    - All committee members should submit a photo to Alaura.

- Book buy: 
    - Tentative book buy for the 26th April.
    - Brett is away from 25th April to the 1st May
    - We'll reevaluate the date.

**Meeting closed**: 12:47PM

--
#### Action Items:
Alaura:
> - Contact Manjedal about evac plans and full site plan
> - Speak to UniSFA about old fridge/freezer
> - Try and organise a Cameron Hall first aid course

Aoibhinn:
> - Train Simon
> - Try and organise leadership training

Taylor:
> - Sell Stickeez.

Donald:
> - Message GMs for tonight to make sure things are all good
> - Put up prerelease advertising ASAP
> - Email Scitech with this list and follow-up questions
> - Get details to update poster
> - Ask again about mailing lsits

Alistair:
> - Contact Committee/Gate about SwanCon volunteering

Amelia:
> - Make a whenisgood for fresher business
> - Talk to other clubs about fresher tables

Other:
> - (Everyone) Get Food Safety if you don't have it