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2019 ¶

Attending ¶

Alaura
Aoibhinn
Donald
Alistair
Amelia
Brett
Elana

Apologies ¶

Jasmine
Taylor
Gavin

Absent ¶

none

Meeting open: 11:24AM

Reports: ¶

President's Report: ¶

This is a bit of long one sorry
I finally finished halloween photos
Looked into fancy paper and graphic design
Have a camp checklist
I'm now UniSFA CCC
We also came second at the pride quiz night!

Vice-President's Report: ¶

Nothing to report

Treasurer's Report: ¶

Account balance: $2362.08
We got $248 in O-Day grants
Taylor has not submitted a report

Secretary's Report: ¶

Hello I've been busy
I'm making online committee stuff
I am severely behind on advertising stuff sorry
Work is hell
Mailing lists have not been seperated yet. Will email using the current system until resolved

Librarian's Report: ¶

Overdue items: None
Not a door lord any more, RIP
I have awarded two strikes in the past week
A game was returned without being signed-in
- Please make sure to get someone to sign in your resources when you return them

Fresher Rep's Report: ¶

Freshers seem to be happy

Past action Items: ¶

Alaura:

Organise appointments for Camp (along with Aoibhinn, Taylor, Gavin) - kind've done

Clarify head chef + Camp leader situation - not done

Clarify head first aider + alcohol situation - not done

Look at whiteboard wraps - not done

Aoibhinn:

Organise appointments for Camp (along with Alaura, Taylor, Gavin) - kind've done

Get a list of gatekeepers for fridge. - list has been got, WIP

Taylor:

Organise appointments for Camp (along with Alaura, Aoibhinn, Gavin) - kind've done

Post on gatekeepers about not writing on fridge/freezer - done

Work on appeal draft - not done

Sell Stickeez. - not done

Donald:

Upload more membership forms - not done

Advertising for sealed league to go out ASAP - not done

Advertising for prerelease to go out ASAP - not done

Gavin:

Organise appointments for Camp (along with Alaura, Aoibhinn, Taylor) - kind've done

Gatekeepers ¶

Simon Lawrence has been approved as gatekeeper
>Aoibhinn: Train Simon

Agenda ¶

Usual Suspects: ¶

Boardgames ¶

Brett is board game dude, Jasmine will redirect any enquiries to Brett
Monday Week 7: Classics Society
- Jasmine is planning to meet up with President for EMP
Week 7: Access Department
- Friday
- They're doing the EMP, so we don't have to worry
Photography is also interested
- They just are deciding the date
No updates from BPhil

RPGs ¶

There is a star-wars one-shot tonight!
GMs are: Winslade and Szymon, with Cam as a backup
Committee will be around to babysit
>Donald: Message GMs for tonight to make sure things are all good
There will not be any run in week 7, next one is week 8

Magic ¶

We should run a draft next week, week 6
Draft/Commander night, probably Wednesday/Monday?
Starting at 4PM again.
>Donald: Put up prerelease advertising ASAP
We'll delay sealed league until after War of the Spark prerelease.

Wargames ¶

So the GW paints are awful, and designed to make you waste money.
Kyle has recommended another brand - Army Painter War Paints - which is just as good but comes in dropper bottle to make less mess
- And is also slightly cheaper
- Equivalent colour range, and also available at Tactics.
- Kyle has recommended that we start to phase GW out in favour of this when we replace paints
Mordheim is still running
There is a semi-competitive 40K tournament being run on April 1st. Neat!

Fresher Campaigns ¶

No updates on Fresher Campaigns!
Fresher organisers: Make a whenisgood for organising a fresher campaign group meeting, to handle the next wave of allocations.
- >Amelia: Make a whenisgood for fresher business

Events: ¶

Halloween Party: ¶

Photos have been uploaded!
This event can be purged!
Leftover money from budgeted security and leftover alcohol sales has been redistributed.
Finally, this section of the minutes can be purged.

Prosh [March 20th]: ¶

Alaura emailed committee's feedback
- No response was got
- They also put out a marshall feedback form - Alistair filled it out

Envoy Mega-Game [29th March]: ¶

Mega-Game was cancelled by Envoy
This was due to low ticket sales
Only 8 sales, at least 20 are needed
Consensus was low ticket sales was caused by low advertising time
Next time, encourage people to not buy tickets on the day

Scitech - After Dark [April 6th] ¶

Confirmed both Liam and Ellie are GMing Numenera and Paranoia respectively
Gavin is good to run D&D.
List of guests that will be getting free entry:
- Liam
- Ellie
- Gavin
- Alaura
- Aoibhinn
- Taylor
- Amelia
- Donald
- Brett
- Alistair
>Donald: Email Scitech with this list and follow-up questions

SwanCon [19th-22nd April]: ¶

Laura gave us some details
Three people at a time to man the boardgames area, up to 6 a day (2 shifts of 3).
8AM - 8PM, though 8AM is real early
For the full run of the convention
- Only runs until 3PM on the 22nd
>Alistair: Contact Committee/Gate about SwanCon volunteering

Quiz Night [10th May]: ¶

Another meeting has happened!
>Amelia: Talk to other clubs about fresher tables
Quizmittee approved Donald's poster, Donald needs details to update it
>Donald: Get details to update poster
$15 per person
$100 per table up until a week before

CAMP - Fiends and Fae (Redacted) [21st-24th June]: ¶

Alaura is going to try and finish the EMP Saturday.
Alaura has a checklist of camp document
- We need to complete roster
- Committee qualifications:
  - Alaura: First Aid + Food safety
  - Aoibhinn: First Aid, RSA, Food Safety, Mental Health First Aid
  - Taylor: First Aid, Food Safety
  - Donald: First Aid, Mental Health First Aid
  - Alistair: First Aid, RSA, Food Safety
  - Amelia: nothing, but is going to try!
  - Brett: First Aid, RSA, Mental Health First Aid
  - Elana: First Aid
  - Jasmine: First Aid, Food Safety, Mental Health First Aid
  - Gavin: RSA, First Aid, Food Safety
- >Everyone: Get Food Safety if you don't have it
>Alaura: Contact Manjedal about evac plans and full site plan
Alaura also enquired about guild graphic design for poster for some specialist details
- $22.50 an hour for their services.

Harry Potter LARP: ¶

Will Corbett is going to talk to Harry Potter again to figure out what's going on

Room Update: ¶

Fridge/freezer chaos
- Fridge temperature has been increased (less cool), because it was freezing drinks
- Current fridge/freezer fail tally: 28
Storage allocations
- Appeal draft is still in progress
- Meeting is yet to happen

Reimbursements: ¶

Gozz: $473.04 for food run last week (was reimbursed, but this is the exact number)
Alistair: ~$29ish for paints
- Delayed, so it can be paid via transfer, not cash.

General Business: ¶

Seperate mailing lists:
- >Donald: Ask again about mailing lsits
Our old fridge/freezer is currently in the landing.
- Annique no longer wants them
- Alaura can't pay for them
- UniSFA has expressed some interest.
- >Alaura: Speak to UniSFA about old fridge/freezer
Cameron Hall first aid:
- >Alaura: Try and organise a Cameron Hall first aid course
Leadership training:
- >Aoibhinn: Try and organise leadership training
Accessibility:
- no updates
Selling the stickeez:
- >Taylor: Sell Stickeez.
Committee photos:
- All committee members should submit a photo to Alaura.
Book buy:
- Tentative book buy for the 26th April.
- Brett is away from 25th April to the 1st May
- We'll reevaluate the date.

Meeting closed: 12:47PM

Action Items: ¶

Alaura:

Contact Manjedal about evac plans and full site plan

Speak to UniSFA about old fridge/freezer

Try and organise a Cameron Hall first aid course

Aoibhinn:

Train Simon

Try and organise leadership training

Taylor:

Sell Stickeez.

Donald:

Message GMs for tonight to make sure things are all good

Put up prerelease advertising ASAP

Email Scitech with this list and follow-up questions

Get details to update poster

Ask again about mailing lsits

Alistair:

Contact Committee/Gate about SwanCon volunteering

Amelia:

Make a whenisgood for fresher business

Talk to other clubs about fresher tables

Other:

(Everyone) Get Food Safety if you don't have it