# Unigames Committee Meeting #3 - 22/03/2019

#### Attending
- Alaura
- Aoibhinn
- Taylor
- Donald
- Alistair
- Brett
- Elana
- Gavin

#### Apologies
- Amelia
- Jasmine

#### Absent
- none

**Meeting open**: 11:18AM 

## Reports:
### President's Report:
- Howdy
- I didn't go to bed at 5AM, who told you that?
- Prosh was good
- Continued to work on the Camp EMP
- Continued to talk to people re. feedback

### Vice-President's Report:
- Got sick and couldn't go to Prosh 
- Signed off on tenancy check
- Went to a quiz meeting
- Sent emails!

### Treasurer's Report:
- **Account balance**: $2090.12
- I had to carry a new fridge up a flight of stairs with Gozz
- I am not strong
- Anyways, new fridge
- Quiz stuff has happened
- I did a food run, and it came in under budget
- I've done stuff but I can't remember what that is

### Secretary's Report:
- By the end of today I might be on wheel
- I submitted my quiz night poster to quizmittee
- Mailing lists should be split up today as well.
- There's a new markdown renderer on the website, which is pretty cool and pretty and cool.
- Next project: Commitee action item tracker.

### Librarian's Report:
- **Overdue items**: None
- Until maybe tonight, there's an item due then >:-D
- Laura Hodge is meeting with the SwanCon people soon to ask things
- I kidnapped a fresher into my fresher campaign
    - Everything turned out fine
- Still looking at doing librarian handover with UniSFA
- Please don't things that overhand the shelves on the bottom shelves so that they don't get kicked.
- Also be aware that some games are not load bearing games.

### Fresher Rep's Report:
- Amelia was here half way through the meeting, no report was given.

## Past action Items:
 
Alaura:
>- Play around with poster designs for Camp - not done
>- Continue to work on Camp EMP (along with Aoibhinn, Taylor, Gavin) - ongoing
>- Speak to Tenancy about lock (along with Gavin) - not done, probably will wait until after storage allocations
>- Get a dyslexia friendly font - can happen any time
>- Look into pauper interest by email - wait until mailing lists
>- Make a post about Prosh Olympics - done

Aoibhinn:
>- Train Annique - done
>- Talk to head marshall about our feedback about locations - done
>- Continue to work on Camp EMP (along with Alaura, Taylor, Gavin) - ongoin

Taylor:
>- Continue to work on Camp EMP (along with Alaura, Aoibhinn, Gavin) - ongoing

Donald:
>- Make event for Star Wars cube night - done

Alistair:
>- Get in contact with Laura - done

Elana:
>- Make a post in wargamers about paint treatment - done 

Jasmine:
>- Make google gatekeeper form - unsure
>- Contact Will about being a Fresher GM - done

Gavin:
>- Continue to work on Camp EMP (along with Alaura, Aoibhinn, Taylor) - ongoing
> - Speak to Tenancy about lock (along with Alaura) - not done

## Gatekeepers
- Annique was trained
- Szymon was added to the gatekeeper page after being approved, but not added. Whoops.
>Donald: Upload more membership forms

## Agenda
### Usual Suspects:
####  Boardgames
- Brett will become the proper board games person (probably) after GAMSAT.
- BPhil Union wants to borrow a bunch of games
    - Wanting deception games (Avalon in particular Q_Q)

#### RPGs
- Star Wars one-shot is happening
    - Two GMs: Szymon and Winslade
    - Lewis is gonna help make character sheets

#### Magic
- Star Wars cube was great
- Big thanks to Nick Schurmann for donating + cutting it out
- Sith Control ftw
- Sealed league will start week 6.
- >Donald: Advertising for sealed league to go out ASAP
- >Donald: Advertising for prerelease to go out ASAP

#### Wargames
- Mordheim and Inquisimunda are going along as usual
- Painting day is happening on Thursday at 1PM

#### Fresher Campaigns
- Alistair kidnapped a fresher
- A few issues have happened, and with Jasmine being sick there's been delays
- Alistair and Elana are going to be taught how to manage fresher campaigns as well
- Apart from that they're going well


### Events:
#### Halloween Party:
- Alaura has retuned the finance breakdown
- With the reduction in security costs, $60.40 in extra profit
- UniSFA has to pay each club $15.10 to redistribute costs
- Alcohol has been sorted

#### Prosh Olympics [March 19th]:
- We came third! (It should've been second.)
- UEC took our preferred spot, so we took Fremantle

#### Prosh [March 20th]:
- Alistair hard carried
- Only five people, but we only knew our location the day before and it was in Fremantle, which is away
- Extensive feedback has been delivered, regarding the location decisions and others.

#### Envoy Mega-Game [29th March]:
- It is really close!
- Alaura will try to put a post up about it
- Alistair will try to help

#### Scitech - After Dark [April 6th]
- Scitech theme is the Future, Dystopian Future specifically
- They want about 3 GMs, three different systems
- +1 info table, +1 table of something like Microscope?
- Liam and/or Alistiar for Numenera
- Ellie for Paranoia
- Gavin for tentative D&D
- Cam is exceptionally keen
- Alaura for Microscope
- Aoibhinn just as committee rep
- Possible Taylor/Amelia/Donald/Brett
- Questions to ask:
    - Info table: sign-ups for club or event?
    - Advertising: Are you ok with us brining material? Do you have any that you want us to put up?
    - What time for set-up?
    - What time do we have to be out by?
    - Four RPGs: is that ok?
    - What is the main demographic of After Dark?
    - Photography: Can we take photographs for our promotional material?

#### SwanCon [18th-22nd April]:
- Alaura was messaged Laura Hodge
- A bunch of questions have been asked
    - Volunteer passes allow access to the rest of the convention?
    - What timeslots do you want us for?
    - How long would you like us to be there?
    - If you want a "manager" or will you be providing one?
    - A list of games that will be there (to avoid double-ups)
    - How many volunteers do you want?
    - How far in advance do you need the names?
- Venue is the Esplanade Hotel in Fremantle

#### Quiz Night [10th May]: 
- We have had out first meeting!
- Subcommitee regulations weren't approved by all clubs first, heck.
- Quiz night budget has been drafted.
- Prizes: $50 per club
    - Plus some extra for the wooden spoon + table rounds
- UCC reps:
    - James Myburgh (light)
    - Tom Almeda (dark)
- UWAnime reps:
    - Lewis (light)
    - Samson (dark)
- A bunch of logistical things are discussed
    - Prizes, food, venue capacity, etc.

#### CAMP - Fiends and Fae (Redacted) [21st-24th June]:
- EMP in progress
- Menu is discussed
- >Alaura,Aoibhinn,Taylor,Gavin: Organise appointments for Camp
- >Alaura: Clarify head chef + Camp leader situation
- >Alaura: Clarify head first aider + alcohol situation

#### Harry Potter LARP:
- *crickets*

### Room Update:
- Door lock
    - Still in progress.
    - Will probably happen after storage applications

- Fridge/freezer chaos
    - We have a new fridge and a new freezer!
    - Please treat them well.
    - >Taylor: Post on gatekeepers about not writing on fridge/freezer
    - >Alaura: Look at whiteboard wraps

- Storage allocations
    - Appeal draft is still in progress
    - >Taylor: Work on appeal draft
    - Alaura has sent an email to Taco, confirming that this is a draft
    - Once the official allocation list appears, we'll have two weeks to submit our formal appeal.
    - We also apparently have a mailbox?
        - We requested to not have a mailbox in 2011 and haven't changed our mind since.

- Safety noodles
    - Table has been moved further away.
    - Alaura is looking at prices for replacement.

- Busy Bee:
    - Due to the lack of notice for this most recent busy bee, no gatekeepers are in trouble for not sending apologies.
    - There is another busy bee on May 4th, which has now been posted.
    - Please make sure the room is kept clean during the week after the busy bee to make sure we pass any inspections.

### Reimbursements:
- Taylor: $200 for fridge/freezer
- Gozz: ~$400 for food run
- Alistair: ~$29ish for paints
    - Delayed, so it can be paid via transfer, not cash.

### General Business:
- Seperate mailing lists:
    - Should be happening today
- Accessibility:
    - From a recent email:
```
Q: Will disability access come to Cameron Hall soon? 

A: This issue has been flagged and we understand how much of a priority is. The higher ups in the Uni and Guild are also aware of this problem and we understand the need for an elevator in Cameron Hall.  It's a very costly operation and requires a lot of bureaucracy, but I'm working on it and chipping away at the Uni block.
```

- UCC Dispense Credit:
    - Felix is keen, but his commitee is not.

- Selling the stickeez:
    - We have a full set.
    - We can sell it for at least $100.
    - Nice.
    - Committee is in favour.
    - >Taylor: Sell Stickeez.

- Committee photos:
    - Needs to happen
    - All committee members should submit a photo to Alaura.
    - If you want a photo taken, make an appointment with Alaura.
    - >Aoibhinn: Get a list of gatekeepers for fridge.

- Book buy: 
    - Tentative book buy for the 26th April.

**Meeting closed**: 1:25PM

--
#### Action Items:
Alaura:
> - Organise appointments for Camp (along with Aoibhinn, Taylor, Gavin)
> - Clarify head chef + Camp leader situation
> - Clarify head first aider + alcohol situation
> - Look at whiteboard wraps

Aoibhinn:
> - Organise appointments for Camp (along with Alaura, Taylor, Gavin)
> - Get a list of gatekeepers for fridge.

Taylor:
> - Organise appointments for Camp (along with Alaura, Aoibhinn, Gavin)
> - Post on gatekeepers about not writing on fridge/freezer
> - Work on appeal draft
> - Sell Stickeez.

Donald:
> - Upload more membership forms
> - Advertising for sealed league to go out ASAP
> - Advertising for prerelease to go out ASAP

Gavin:
> - Organise appointments for Camp (along with Alaura, Aoibhinn, Taylor)