Hide Table of Contents

2019 ¶

Attending ¶

Alaura
Aoibhinn
Taylor
Donald
Alistair
Brett
Elana
Gavin

Apologies ¶

Amelia
Jasmine

Absent ¶

none

Meeting open: 11:18AM

Reports: ¶

President's Report: ¶

Howdy
I didn't go to bed at 5AM, who told you that?
Prosh was good
Continued to work on the Camp EMP
Continued to talk to people re. feedback

Vice-President's Report: ¶

Got sick and couldn't go to Prosh
Signed off on tenancy check
Went to a quiz meeting
Sent emails!

Treasurer's Report: ¶

Account balance: $2090.12
I had to carry a new fridge up a flight of stairs with Gozz
I am not strong
Anyways, new fridge
Quiz stuff has happened
I did a food run, and it came in under budget
I've done stuff but I can't remember what that is

Secretary's Report: ¶

By the end of today I might be on wheel
I submitted my quiz night poster to quizmittee
Mailing lists should be split up today as well.
There's a new markdown renderer on the website, which is pretty cool and pretty and cool.
Next project: Commitee action item tracker.

Librarian's Report: ¶

Overdue items: None
Until maybe tonight, there's an item due then >:-D
Laura Hodge is meeting with the SwanCon people soon to ask things
I kidnapped a fresher into my fresher campaign
- Everything turned out fine
Still looking at doing librarian handover with UniSFA
Please don't things that overhand the shelves on the bottom shelves so that they don't get kicked.
Also be aware that some games are not load bearing games.

Fresher Rep's Report: ¶

Amelia was here half way through the meeting, no report was given.

Past action Items: ¶

Alaura:

Play around with poster designs for Camp - not done

Continue to work on Camp EMP (along with Aoibhinn, Taylor, Gavin) - ongoing

Speak to Tenancy about lock (along with Gavin) - not done, probably will wait until after storage allocations

Get a dyslexia friendly font - can happen any time

Look into pauper interest by email - wait until mailing lists

Make a post about Prosh Olympics - done

Aoibhinn:

Train Annique - done

Talk to head marshall about our feedback about locations - done

Continue to work on Camp EMP (along with Alaura, Taylor, Gavin) - ongoin

Taylor:

Continue to work on Camp EMP (along with Alaura, Aoibhinn, Gavin) - ongoing

Donald:

Make event for Star Wars cube night - done

Alistair:

Get in contact with Laura - done

Elana:

Make a post in wargamers about paint treatment - done

Jasmine:

Make google gatekeeper form - unsure

Contact Will about being a Fresher GM - done

Gavin:

Continue to work on Camp EMP (along with Alaura, Aoibhinn, Taylor) - ongoing

Speak to Tenancy about lock (along with Alaura) - not done

Gatekeepers ¶

Annique was trained
Szymon was added to the gatekeeper page after being approved, but not added. Whoops. >Donald: Upload more membership forms

Agenda ¶

Usual Suspects: ¶

Boardgames ¶

Brett will become the proper board games person (probably) after GAMSAT.
BPhil Union wants to borrow a bunch of games
- Wanting deception games (Avalon in particular Q_Q)

RPGs ¶

Star Wars one-shot is happening
- Two GMs: Szymon and Winslade
- Lewis is gonna help make character sheets

Magic ¶

Star Wars cube was great
Big thanks to Nick Schurmann for donating + cutting it out
Sith Control ftw
Sealed league will start week 6.
>Donald: Advertising for sealed league to go out ASAP
>Donald: Advertising for prerelease to go out ASAP

Wargames ¶

Mordheim and Inquisimunda are going along as usual
Painting day is happening on Thursday at 1PM

Fresher Campaigns ¶

Alistair kidnapped a fresher
A few issues have happened, and with Jasmine being sick there's been delays
Alistair and Elana are going to be taught how to manage fresher campaigns as well
Apart from that they're going well

Events: ¶

Halloween Party: ¶

Alaura has retuned the finance breakdown
With the reduction in security costs, $60.40 in extra profit
UniSFA has to pay each club $15.10 to redistribute costs
Alcohol has been sorted

Prosh Olympics [March 19th]: ¶

We came third! (It should've been second.)
UEC took our preferred spot, so we took Fremantle

Prosh [March 20th]: ¶

Alistair hard carried
Only five people, but we only knew our location the day before and it was in Fremantle, which is away
Extensive feedback has been delivered, regarding the location decisions and others.

Envoy Mega-Game [29th March]: ¶

It is really close!
Alaura will try to put a post up about it
Alistair will try to help

Scitech - After Dark [April 6th] ¶

Scitech theme is the Future, Dystopian Future specifically
They want about 3 GMs, three different systems
+1 info table, +1 table of something like Microscope?
Liam and/or Alistiar for Numenera
Ellie for Paranoia
Gavin for tentative D&D
Cam is exceptionally keen
Alaura for Microscope
Aoibhinn just as committee rep
Possible Taylor/Amelia/Donald/Brett
Questions to ask:
- Info table: sign-ups for club or event?
- Advertising: Are you ok with us brining material? Do you have any that you want us to put up?
- What time for set-up?
- What time do we have to be out by?
- Four RPGs: is that ok?
- What is the main demographic of After Dark?
- Photography: Can we take photographs for our promotional material?

SwanCon [18th-22nd April]: ¶

Alaura was messaged Laura Hodge
A bunch of questions have been asked
- Volunteer passes allow access to the rest of the convention?
- What timeslots do you want us for?
- How long would you like us to be there?
- If you want a "manager" or will you be providing one?
- A list of games that will be there (to avoid double-ups)
- How many volunteers do you want?
- How far in advance do you need the names?
Venue is the Esplanade Hotel in Fremantle

Quiz Night [10th May]: ¶

We have had out first meeting!
Subcommitee regulations weren't approved by all clubs first, heck.
Quiz night budget has been drafted.
Prizes: $50 per club
- Plus some extra for the wooden spoon + table rounds
UCC reps:
- James Myburgh (light)
- Tom Almeda (dark)
UWAnime reps:
- Lewis (light)
- Samson (dark)
A bunch of logistical things are discussed
- Prizes, food, venue capacity, etc.

CAMP - Fiends and Fae (Redacted) [21st-24th June]: ¶

EMP in progress
Menu is discussed
>Alaura,Aoibhinn,Taylor,Gavin: Organise appointments for Camp
>Alaura: Clarify head chef + Camp leader situation
>Alaura: Clarify head first aider + alcohol situation

Harry Potter LARP: ¶

crickets

Room Update: ¶

Door lock
- Still in progress.
- Will probably happen after storage applications
Fridge/freezer chaos
- We have a new fridge and a new freezer!
- Please treat them well.
- >Taylor: Post on gatekeepers about not writing on fridge/freezer
- >Alaura: Look at whiteboard wraps
Storage allocations
- Appeal draft is still in progress
- >Taylor: Work on appeal draft
- Alaura has sent an email to Taco, confirming that this is a draft
- Once the official allocation list appears, we'll have two weeks to submit our formal appeal.
- We also apparently have a mailbox?
  - We requested to not have a mailbox in 2011 and haven't changed our mind since.
Safety noodles
- Table has been moved further away.
- Alaura is looking at prices for replacement.
Busy Bee:
- Due to the lack of notice for this most recent busy bee, no gatekeepers are in trouble for not sending apologies.
- There is another busy bee on May 4th, which has now been posted.
- Please make sure the room is kept clean during the week after the busy bee to make sure we pass any inspections.

Reimbursements: ¶

Taylor: $200 for fridge/freezer
Gozz: ~$400 for food run
Alistair: ~$29ish for paints
- Delayed, so it can be paid via transfer, not cash.

General Business: ¶

Seperate mailing lists:
- Should be happening today
Accessibility:
- From a recent email: ``` Q: Will disability access come to Cameron Hall soon?

A: This issue has been flagged and we understand how much of a priority is. The higher ups in the Uni and Guild are also aware of this problem and we understand the need for an elevator in Cameron Hall. It's a very costly operation and requires a lot of bureaucracy, but I'm working on it and chipping away at the Uni block. ```

UCC Dispense Credit:
- Felix is keen, but his commitee is not.
Selling the stickeez:
- We have a full set.
- We can sell it for at least $100.
- Nice.
- Committee is in favour.
- >Taylor: Sell Stickeez.
Committee photos:
- Needs to happen
- All committee members should submit a photo to Alaura.
- If you want a photo taken, make an appointment with Alaura.
- >Aoibhinn: Get a list of gatekeepers for fridge.
Book buy:
- Tentative book buy for the 26th April.

Meeting closed: 1:25PM

Action Items: ¶

Alaura:

Organise appointments for Camp (along with Aoibhinn, Taylor, Gavin)

Clarify head chef + Camp leader situation

Clarify head first aider + alcohol situation

Look at whiteboard wraps

Aoibhinn:

Organise appointments for Camp (along with Alaura, Taylor, Gavin)

Get a list of gatekeepers for fridge.

Taylor:

Organise appointments for Camp (along with Alaura, Aoibhinn, Gavin)

Post on gatekeepers about not writing on fridge/freezer

Work on appeal draft

Sell Stickeez.

Donald:

Upload more membership forms

Advertising for sealed league to go out ASAP

Advertising for prerelease to go out ASAP

Gavin:

Organise appointments for Camp (along with Alaura, Aoibhinn, Taylor)