# Unigames Committee Meeting #2 - 15/03/2019 #### Attending - Alaura - Aoibhinn - Taylor - Donald - Alistair - Brett - Jasmine - Elana #### Apologies - Amelia #### Absent - Gavin **Meeting open**: 10:56AM ## Reports: ### President's Report: - ahhh stress - In damage control about storage allocations - Sorting out tenancy agreement and after-hours, and slowly working through action items - ahhhh - Also did a draft, was successful ### Vice-President's Report: - Did a bunch of training - Went to the SOC meeting - Counted 301 forms for reasons - Talked to more people about more things - Contacted Jacob with updated committee details ### Treasurer's Report: - **Account balance**: $2090.12 - Spoke to guild people about free chairs - Have been trying to chase up events to make complaints - Helping Alaura write the storage appeal - Have been told off by Alaura for playing Jenga with the cupboard - Did half of Treasurer training, whoops - Contacted Jacob to get me put the mailing list - Alaura also sorted through all the old receipts - Helped with the Fresher Campaigns ### Secretary's Report: - I am the embodiment of technological destruction - I continue to break things inside UCC - In completely unrelated notes I tried to improve our website - Draft/Commander night was fun. 10/10 would do again ### Librarian's Report: - **Overdue items**: None - Two things are due today though - I was so excited to hound people for books, but I read the date wrong - Resources be broken - A google form has been made to inform me of broken librarian things - Going to learn how to fix books with UniSFA ### Fresher Rep's Report: - Freshers are alive - Did follow up emails for campaigns - Some people have dropped out - No complaints about fresher campaigns so far so that's good - And hopefully we'll do top ups and more allocations for that next week ## Past action Items: Alaura: > - Sort out whatever happened to the recepits at the end of her term - done > - Look into pauper interest by email - not done > - Go through old halloween finances and update - looked into, but not updated > - Make a post about Prosh Olympics - not done > - Talk to Aoibhinn about Prosh sign-ups - done > - Contact other committee once elections have happened to start organising Quiz Night (along with Aoibhinn) - Aoibhinn did it > - Do the Camp EMP (along with Aoibhinn, Taylor, Gavin) - it's been started! > - Make a gatekeeper post re. chairs and not mistreating them - not done > - Find out more about Shattered World book - done Aoibhinn: > - Make a new post asking for GMs and the systems they can run - done > - Make a Prosh event - done > - Contact other committee once elections have happened to start organising Quiz Night (along with Alaura) - done > - Do the Camp EMP (along with Alaura, Taylor, Gavin) - started Taylor: > - Speak to people about Edg~~y~~eE dice - not done > - Do the Camp EMP (along with Alaura, Aoibhinn, Gavin) - started Donald: > - Print more gatekeeper forms - not done > - Make the star wars event - not done > - Make a poster for sealed league ASAP - done > - Speak to UCC about this - done Alistair: > - Top up UCC account - done Elana: > - Make a facebook event for Star Wars skirmish games - done Brett: > - Make the board games night event for Thursday 14th - done Jasmine: > - Message club pages and talk to people. - done > - Organise GMs, talk to UniSFA, and make event for Star Wars week - delagated to Aoibhinn Gavin: > - Do the Camp EMP (along with Alaura, Aoibhinn, Taylor) - started ## Gatekeepers - Training was done for all newbie gatekeepers - Google form for gatekeeper applications is a good idea - >Jasmine: Make google gatekeeper form. - New gatekeepers: - Annique - Szymon - >Aoibhinn: Train Annique ## Agenda ### Usual Suspects: #### Boardgames - We had a board games night - 20-25 people, good turn out - Did end up being a busy night - 2x fresher campaigns, Jack's campaign + Vive Night - Quite a few freshers there, nice - We have lost the Dukes from Dominion though - Collabs: - Classics Society want a collab - April 8th - UWADU want a collab in May - Thursday - Photography club also wants a collab - Access also wants a collab #### RPGs - Can't run a one-shot next week because of conflicts with Prosh and X-Wing - Gonna run it week 5 instead - Wednesday or Thursday #### Magic - Draft/Commander night was successful - Pod of 8 for draft, at least two games of Commander - Star Wars Cube next week - >Donald: Make event for Star Wars cube night - Poster has been made, event will go up soon for a week 5 start #### Wargames - Elana has been requested to buy paints - There's a few that look dead - Before any are thrown out, we should check with Stuart - Taylor discusses budgeting for Wargaming paints: - Restocking of paints that are empty is fine - Specific colour requests are case-by-case, based on popularity - Decisions will have to be made in committee meetings to avoid overspending - >Elana: Make a post in wargamers about paint treatment - We are buying: - Tube of superglue - Dryad Bark - Agrax Earth Shade - Agrellian Earth #### Fresher Campaigns - Taylor has made a post to the fresher GMs, so that they can relay info about dropped players. - There's a few problems; late sign-ups, etc. - Being sorted out. Maybe need another Fresher GM. - >Jasmine: Contact Will about being a Fresher GM. ### Events: #### Halloween Party: - Alaura still needs to look at finances and photos #### Prosh Olympics [March 19th]: - Moved to the 19th, day before Prosh - Whoever wins will get spot preference - This is not optimal - >Aoibhinn: Talk to head marshall about our feedback about locations - Let's advertise this to our members - Will is going to make a public event for Olympics #### Prosh [March 20th]: - There will probably be another Prosh training session a few days before, so Alaura can do it - We need to buy water and ice - Esky! We need one! - Esky logistics are discussed #### Envoy Mega-Game [29th March]: - Nathan has our logo - Advertising is being arranged - We can make an event once that's done - Unigames goes to Mega-Game - There's an online Q-Pay, so we probably won't have to handle payment logistics #### SwanCon [18th-22nd April]: - Laura Hodge is involved with SwanCon this year - She will also be running the games room in 2020 - 18th-22nd of April - Speak to them if to see if they want to borrow people/boardgames - >Alistair: Get in contact with Laura #### Quiz Night: - Aoibhinn has contacted President - Panto and UniSFA are both in - UCC will discuss at their meeting - Unigames reps: - Alistair (dark) - Aoibhinn (light) - UniSFA reps: - Fin (dark) - Georgia (light) - UWAnime is also intrested, pending a couple of questions - Soft dates? - Subcommittee needs to be formed ASAP (Sunday) - Advertising and tickets need to be out and on sale by the end of Week 5 - May 10th is placeholder date #### CAMP (Redacted) [21st-24th June]: - EMP is still in progress - Taylor suggests making appointments with Events in advance, and clarify EMP deadlines with them - Alaura wants advertising and tickets out by 15th April at lastest - Theme for this camp is: ***Fiends and Fae***! - >Alaura: Play around with poster designs for Camp - Alaura wants poster started on 1st April at latest - >Alaura ,Taylor,Aoibhinn,Gavin: Continue to work on Camp EMP #### LARP stuff: - Harry Potter society wants to do a large LARP in the middle of the year in collab with Unigames and UniSFA. - When in the middle of the year is unknown - Imagined as a winter event - They want a two-day LARP, but can probably be convinced off that - Committee is concerned that it will get cancelled a few months into planning like the last one. ### Room Update: - Door lock - The door lock is not the greatest, and it gets jammed frequently - >Gavin+Alaura: Speak to Tenancy about lock - Fridge/freezer chaos - Committee is going to buy a Fridge and Freezer that match from Taylor's mum for $100 each, $200 total. - They have an extensive documentation history and are high-quality - Yay! - We also agreed to sell our current ones to Alaura for $100 - Storage allocations - We were going to lose both of our cupboard outside our clubroom. - We have been informed that it was actually a draft of proposed storage changes - Nice save Tenancy - We have still been told to submit an appeal - Alaura has written a draft of the appeal, and has asked committee to look over it - It addresses the downsides that removing our storage would bring to the club - Room chairs - Immediately after this meeting, we are grabbing chairs from Guild to replace the cushioned ones in the room - Safety noodles - We are looking into removing the pool noodles from the pillar in the room - They do look ugly - Freezer cleanliness: - The freezer has not been kept clean recently - Please try and keep the freezer clean - Cupboard: - @gatekeepers/committee in particular: - Don't play jenga/tetris with items inside the cupboard please, try and keep it organised ### Reimbursements: - Alistair: $30.80 for printing ### General Business: - Dyslexia Font - We should get a dyslexia friendly font - It's free, there's no downside - >Alaura: Get a dyslexia friendly font - Shattered World Book - We are buying the Shattered World setting guide as a splat buy from Liam for $10. - Committee vote was 4 for, 3 against - Loft booking - Has been resolved - Seperate mailing lists - Seperate mailing lists is happening. - Soon Unigames will have the following lists: - `unigames` (our current one) - `unigames-rpgs` (for one-shot related things) - `unigames-magic` (for magic related business) - `unigames-wargames` (wargaming news) - `unigames-fresher` (a list which all freshers will be added to) - Scitech event: - Valerie's parents are involved with Scitech, and want us to help run some sort of RPG thing for their AfterDark (18+) event. - Donald is emailing them to acquire more details. - Accessibility: - Was brought up at SOC meeting, no real answer was got - UCC Dispense Credit: - UCC (or Felix at the very least) wants Unigames to accept dispense credit for Unigames snacks. - If they gave us a terminal and we could then be reimbursed the dispense credit involved from the ucc treasury, in cash or debit to our actual guild bank account - Even then it’s a hassle to train all our gatekeepers to use the terminal **Meeting closed**: 1:46PM -- #### Action Items: Alaura: > - Play around with poster designs for Camp > - Continue to work on Camp EMP (along with Aoibhinn, Taylor, Gavin) > - Speak to Tenancy about lock (along with Gavin) > - Get a dyslexia friendly font Aoibhinn: > - Train Annique > - Talk to head marshall about our feedback about locations > - Continue to work on Camp EMP (along with Alaura, Taylor, Gavin) Taylor: > - Continue to work on Camp EMP (along with Alaura, Aoibhinn, Gavin) Donald: > - Make event for Star Wars cube night Alistair: > - Get in contact with Laura Elana: > - Make a post in wargamers about paint treatment Jasmine: > - Make google gatekeeper form. > - Contact Will about being a Fresher GM. Gavin: > - Continue to work on Camp EMP (along with Alaura, Aoibhinn, Taylor) > - Speak to Tenancy about lock (along with Alaura)