# Unigames Committee Meeting #1 - 08/03/2019

#### Attending
- Alaura
- Aoibhinn
- Donald
- Taylor
- Amelia
- Brett
- Elana
- Jasmine

#### Apologies
- Gavin

#### Absent
- Alistair

**Meeting open**: 10:31AM 

## Reports:
### President's Report:
- Hey yo, you don't have to yell at me
- The book ends are finally here
- Been doing admin work, setting up the changeover
- Mostly done last week
- Hype for new committee, hype for new plans
- Been talking to people as well

### Vice-President's Report:
- I did marshall training
- We have a lot of gatekeeper sign-ups
- One of them was really pretty
- *Taylor and Alaura in creepy unison*: "Was it the gatekeeper or the form?"


### Treasurer's Report:
- Account balance: $3317.62
- Currently a withdrawal pending for ~$1200 though
- Did a $2000+ deposit, then immediately spent half of that on food
- Deal with it
- We now have cool stuff, including Pocky that was somehow on sale.
- Spoke to finance about the withdrawals book situation, and they reluctantly reimbursed us
- Yay for $20
- Currently selling a house's worth of stuff thanks to my Mum
- >Alaura: Sort out whatever happened to the recepits at the end of her term

### Secretary's Report:
- Hello I'm here
- Drama is awful
- We are trialling doing the minutes in Markdown
- Committee can see these minutes as I type, which is neat
- I changed the passwords so that old committee can't sabotage us
- Taylor will still attempt to try

### Librarian's Report:
- Hello folks
- Firstly I would like it to be known as soon as I became exec I started being late to meetings
- Message Katherine about book repair things
    - Advice acquired
    - Alistair will also get a the UniSFA librarian handover.
- Jasmine proposes making a google form for damaged resources
- Overdue items: none

### Fresher Rep's Report:
- Freshers are alive
- Well, at least one of them is
- Freshers don't understand the difference between an expression of interest and a sign-ups.
- I sent a giant email

## Gatekeepers
- >Donald: Print more gatekeeper forms
- We have approved:
    - Will Corbett
    - Cam Locke
    - Fin Hoskins
    - Kyle Barrow
    - Emerald Aindow
    - Declan Burke
    - Kieran Brown
    - Lewis Graham

## Agenda
### Usual Suspects:
####  Boardgames
- We haven't assigned people to do board game things
- The next time we do an EMP, we should train new committee members
- UWA Debating Union would like to do a collab event
    - They want it on a thursday.
- Classics Society would also like to do a collab
    - Unclear as to whether they want a proper collab event or just for us to provide board games
    - Classics may just do a collab event to make sure they get enough people
- Jasmine has talked to the photography club president about a potential board games night.
- Taylor + Jasmine flyered a whole bunch of stalls at club carnival, so hopefully we can host many events!
- >Jasmine: Message club pages and talk to people.
- Do we also run a board games night for ourselves?
    - Brett volunteers, and is told how to set one up.
    - >Brett: Make the board games night event for Thursday 14th
    - Try and switch up the dates so that we maximise the amount of people that can attend.
    - Starting from around ~4pm.
    - Be explicit that you can drop-in/drop-out
    - Theme: Not the fresher welcome (but freshers are still invited)


#### RPGs
- D&D happened, ran pretty smoothly.
- 5 games, didn't have to use the CCZ.
- We ran it at the same time as the UniSFA fresher welcome, so we were competing with freshers a little.
- Next one-shot theme: Star Wars so that we can collab with UniSFA
- >Aoibhinn: Make a new post asking for GMs and the systems they can run.
- Contact the UniSFA committee now, so it's organised before the UniSFA committee changeover
- We could make it a Star Wars themed week: X-Wing wargames, Star Wars magic, one-shots, screenings, etc.
    - Happening in week 4!
    - >Jasmine: Organise GMs, talk to UniSFA, and make event for Star Wars week
- Make sure enough copies of the book are floating around next time
- >Taylor: Speak to people about Edg~~y~~eE dice

#### Magic
- On Monday, we have a draft and commander night!
- Draft will be Guilds of Ravnica! Also Commander!
- On week 4, Star Wars week!
    - We will be running a draft of Star Wars cube!
    - It's super fun.
    - We'll also help people with their decks that night, so bring them along if you want assistance.
- Starting week 5, we'll be running a Ravnica Allegience sealed league!
- Some freshers are interested in pauper (commmons only).
- >Alaura: Look into pauper interest by email
- >Donald: Make the star wars event
- >Donald: Make a poster for sealed league ASAP

#### Wargames
- There was a painting day
- It was successful
- Skirmishes have started
- It's super easy to set-up - Jasmine has learned
- Elana volunteers to be the wargamer person on committee.
- >Elana: Make a facebook event for Star Wars skirmish games
- Figure out a day that works best.

#### Fresher Campaigns
- Fresher campaigns have been allocated for those who applied
- There are some unallocated fresher that will be assigned if some people drop out
- People are replying to Jasmine rather than their GM. Contact your GM!
- If freshers start ghosting GMs, chase them up
- Shoutout to Ellie for running two Fresher Campaigns

### Events:
#### Halloween Party:
- Ace Security has been paid and we have a receipt
- We have reached the end of this series of unfortunate events.
- UniSFA has $100 to redistribute
- Aoibhinn has $50 from Alcohol to redist.
- >Alaura: Go through old halloween finances and update

#### O-Day:
- Money has been deposited
- Marquee has been put but in rightful spot

#### AGM:
- It went well, thanks to all that attended

#### Prosh Olympics [March 13th]:
- It's a sports thing
- Brett is now keen
- >Alaura: Make a post about Prosh AGM

#### Prosh [March 20th]:
- Aoibhinn has done training
- Alaura needs to do training
- >Alaura: Talk to Aoibhinn about Prosh sign-ups
- >Aoibhinn: Make a Prosh event

#### Envoy Mega-Game [29th March]:
- Alistair and Emily have volunteered to help out

#### Quiz Night: 
- Aoibhinn would like to be lightmittee
- Alaura would like to be darkmittee
- Alistair wants to be darkmittee
- >Aoibhinn+Alaura: Contact other committee once elections have happened to start organising Quiz Night

#### CAMP (Redacted) [21st-24th June]:
- EMP is still ongoing
- >Alaura, Aoibhinn, Gavin, Taylor: Do the Camp EMP

### Room Update:
- Door lock
    - Not a priority, discuss at next meeting
- Fridge/freezer chaos
    - Taylor's mum has a fridge/freezer pair that we can buy for $200 total
    - Not voting this meeting. Committee will do by circular.
- We switched out the chairs in the room
    - >Alaura: Make a gatekeeper post re. chairs and not mistreating them

### Reimbursements:
- Gozz: $193.20 - pizza run at fresher welcome
- Gozz: $1034.30 - food run
- Szymon: $18.60 - generic cleaning spray
>Alistair: Top up UCC account

### General Business:
- Shattered World Book
    - Liam offers us a Shattered World lore book
    - We don't know if it would be something we want, or if it is a splat buy, how much it is, etc.
    - >Alaura: Find out more about Shattered World book
- Loft booking
    - Discussion post-poned until next week because of time 
- Year plan
    - Alaura wants to construct a year plan for events/advertising deadlines
    - This will happen outside of a committee meeting
    - Taylor proposes setting up a calander and sharing it with other clubs so we don't clash
- Seperate mailing lists.
    - We have one mailing list right now
    - Donald wants to split it out into magic, wargames, etc.
    - >Donald: speak to UCC about this

**Meeting closed**: 1:06PM

--
#### Action Items:
Alaura:
> - Sort out whatever happened to the recepits at the end of her term  
> - Look into pauper interest by email  
> - Go through old halloween finances and update  
> - Make a post about Prosh AGM  
> - Talk to Aoibhinn about Prosh sign-ups  
> - Contact other committee once elections have happened to start organising Quiz Night (along with Aoibhinn)  
> - Do the Camp EMP (along with Aoibhinn, Taylor, Gavin)  
> - Make a gatekeeper post re. chairs and not mistreating them  
> - Find out more about Shattered World book

Aoibhinn:
> - Make a new post asking for GMs and the systems they can run.
> - Make a Prosh event
> - Contact other committee once elections have happened to start organising Quiz Night (along with Alaura)
> - Do the Camp EMP (along with Alaura, Taylor, Gavin)

Taylor:
> - Speak to people about Edg~~y~~eE dice
> - Do the Camp EMP (along with Alaura, Aoibhinn, Gavin)

Donald:
> - Print more gatekeeper forms
> - Make the star wars event
> - Make a poster for sealed league ASAP
> - Speak to UCC about this

Alistair:
> - Top up UCC account

Elana:
> - Make a facebook event for Star Wars skirmish games

Brett:
> - Make the board games night event for Thursday 14th

Jasmine:
> - Message club pages and talk to people.
> - Organise GMs, talk to UniSFA, and make event for Star Wars week

Gavin:
> - Do the Camp EMP (along with Alaura, Aoibhinn, Taylor)