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2019 ¶

Attending ¶

Alaura
Aoibhinn
Donald
Taylor
Amelia
Brett
Elana
Jasmine

Apologies ¶

Gavin

Absent ¶

Alistair

Meeting open: 10:31AM

Reports: ¶

President's Report: ¶

Hey yo, you don't have to yell at me
The book ends are finally here
Been doing admin work, setting up the changeover
Mostly done last week
Hype for new committee, hype for new plans
Been talking to people as well

Vice-President's Report: ¶

I did marshall training
We have a lot of gatekeeper sign-ups
One of them was really pretty
Taylor and Alaura in creepy unison: "Was it the gatekeeper or the form?"

Treasurer's Report: ¶

Account balance: $3317.62
Currently a withdrawal pending for ~$1200 though
Did a $2000+ deposit, then immediately spent half of that on food
Deal with it
We now have cool stuff, including Pocky that was somehow on sale.
Spoke to finance about the withdrawals book situation, and they reluctantly reimbursed us
Yay for $20
Currently selling a house's worth of stuff thanks to my Mum
>Alaura: Sort out whatever happened to the recepits at the end of her term

Secretary's Report: ¶

Hello I'm here
Drama is awful
We are trialling doing the minutes in Markdown
Committee can see these minutes as I type, which is neat
I changed the passwords so that old committee can't sabotage us
Taylor will still attempt to try

Librarian's Report: ¶

Hello folks
Firstly I would like it to be known as soon as I became exec I started being late to meetings
Message Katherine about book repair things
- Advice acquired
- Alistair will also get a the UniSFA librarian handover.
Jasmine proposes making a google form for damaged resources
Overdue items: none

Fresher Rep's Report: ¶

Freshers are alive
Well, at least one of them is
Freshers don't understand the difference between an expression of interest and a sign-ups.
I sent a giant email

Gatekeepers ¶

>Donald: Print more gatekeeper forms
We have approved:
- Will Corbett
- Cam Locke
- Fin Hoskins
- Kyle Barrow
- Emerald Aindow
- Declan Burke
- Kieran Brown
- Lewis Graham

Agenda ¶

Usual Suspects: ¶

Boardgames ¶

We haven't assigned people to do board game things
The next time we do an EMP, we should train new committee members
UWA Debating Union would like to do a collab event
- They want it on a thursday.
Classics Society would also like to do a collab
- Unclear as to whether they want a proper collab event or just for us to provide board games
- Classics may just do a collab event to make sure they get enough people
Jasmine has talked to the photography club president about a potential board games night.
Taylor + Jasmine flyered a whole bunch of stalls at club carnival, so hopefully we can host many events!
>Jasmine: Message club pages and talk to people.
Do we also run a board games night for ourselves?
- Brett volunteers, and is told how to set one up.
- >Brett: Make the board games night event for Thursday 14th
- Try and switch up the dates so that we maximise the amount of people that can attend.
- Starting from around ~4pm.
- Be explicit that you can drop-in/drop-out
- Theme: Not the fresher welcome (but freshers are still invited)

RPGs ¶

D&D happened, ran pretty smoothly.
5 games, didn't have to use the CCZ.
We ran it at the same time as the UniSFA fresher welcome, so we were competing with freshers a little.
Next one-shot theme: Star Wars so that we can collab with UniSFA
>Aoibhinn: Make a new post asking for GMs and the systems they can run.
Contact the UniSFA committee now, so it's organised before the UniSFA committee changeover
We could make it a Star Wars themed week: X-Wing wargames, Star Wars magic, one-shots, screenings, etc.
- Happening in week 4!
- >Jasmine: Organise GMs, talk to UniSFA, and make event for Star Wars week
Make sure enough copies of the book are floating around next time
>Taylor: Speak to people about Edg~~y~~eE dice

Magic ¶

On Monday, we have a draft and commander night!
Draft will be Guilds of Ravnica! Also Commander!
On week 4, Star Wars week!
- We will be running a draft of Star Wars cube!
- It's super fun.
- We'll also help people with their decks that night, so bring them along if you want assistance.
Starting week 5, we'll be running a Ravnica Allegience sealed league!
Some freshers are interested in pauper (commmons only).
>Alaura: Look into pauper interest by email
>Donald: Make the star wars event
>Donald: Make a poster for sealed league ASAP

Wargames ¶

There was a painting day
It was successful
Skirmishes have started
It's super easy to set-up - Jasmine has learned
Elana volunteers to be the wargamer person on committee.
>Elana: Make a facebook event for Star Wars skirmish games
Figure out a day that works best.

Fresher Campaigns ¶

Fresher campaigns have been allocated for those who applied
There are some unallocated fresher that will be assigned if some people drop out
People are replying to Jasmine rather than their GM. Contact your GM!
If freshers start ghosting GMs, chase them up
Shoutout to Ellie for running two Fresher Campaigns

Events: ¶

Halloween Party: ¶

Ace Security has been paid and we have a receipt
We have reached the end of this series of unfortunate events.
UniSFA has $100 to redistribute
Aoibhinn has $50 from Alcohol to redist.
>Alaura: Go through old halloween finances and update

O-Day: ¶

Money has been deposited
Marquee has been put but in rightful spot

AGM: ¶

It went well, thanks to all that attended

Prosh Olympics [March 13th]: ¶

It's a sports thing
Brett is now keen
>Alaura: Make a post about Prosh AGM

Prosh [March 20th]: ¶

Aoibhinn has done training
Alaura needs to do training
>Alaura: Talk to Aoibhinn about Prosh sign-ups
>Aoibhinn: Make a Prosh event

Envoy Mega-Game [29th March]: ¶

Alistair and Emily have volunteered to help out

Quiz Night: ¶

Aoibhinn would like to be lightmittee
Alaura would like to be darkmittee
Alistair wants to be darkmittee
>Aoibhinn+Alaura: Contact other committee once elections have happened to start organising Quiz Night

CAMP (Redacted) [21st-24th June]: ¶

EMP is still ongoing
>Alaura, Aoibhinn, Gavin, Taylor: Do the Camp EMP

Room Update: ¶

Door lock
- Not a priority, discuss at next meeting
Fridge/freezer chaos
- Taylor's mum has a fridge/freezer pair that we can buy for $200 total
- Not voting this meeting. Committee will do by circular.
We switched out the chairs in the room
- >Alaura: Make a gatekeeper post re. chairs and not mistreating them

Reimbursements: ¶

Gozz: $193.20 - pizza run at fresher welcome
Gozz: $1034.30 - food run
Szymon: $18.60 - generic cleaning spray >Alistair: Top up UCC account

General Business: ¶

Shattered World Book
- Liam offers us a Shattered World lore book
- We don't know if it would be something we want, or if it is a splat buy, how much it is, etc.
- >Alaura: Find out more about Shattered World book
Loft booking
- Discussion post-poned until next week because of time
Year plan
- Alaura wants to construct a year plan for events/advertising deadlines
- This will happen outside of a committee meeting
- Taylor proposes setting up a calander and sharing it with other clubs so we don't clash
Seperate mailing lists.
- We have one mailing list right now
- Donald wants to split it out into magic, wargames, etc.
- >Donald: speak to UCC about this

Meeting closed: 1:06PM

Action Items: ¶

Alaura:

Sort out whatever happened to the recepits at the end of her term

Look into pauper interest by email

Go through old halloween finances and update

Make a post about Prosh AGM

Talk to Aoibhinn about Prosh sign-ups

Contact other committee once elections have happened to start organising Quiz Night (along with Aoibhinn)

Do the Camp EMP (along with Aoibhinn, Taylor, Gavin)

Make a gatekeeper post re. chairs and not mistreating them

Find out more about Shattered World book

Aoibhinn:

Make a new post asking for GMs and the systems they can run.

Make a Prosh event

Contact other committee once elections have happened to start organising Quiz Night (along with Alaura)

Do the Camp EMP (along with Alaura, Taylor, Gavin)

Taylor:

Speak to people about Edg~~y~~eE dice

Do the Camp EMP (along with Alaura, Aoibhinn, Gavin)

Donald:

Print more gatekeeper forms

Make the star wars event

Make a poster for sealed league ASAP

Speak to UCC about this

Alistair:

Top up UCC account

Elana:

Make a facebook event for Star Wars skirmish games

Brett:

Make the board games night event for Thursday 14th

Jasmine:

Message club pages and talk to people.

Organise GMs, talk to UniSFA, and make event for Star Wars week

Gavin:

Do the Camp EMP (along with Alaura, Aoibhinn, Taylor)