Unigames Committee Meeting - 18/02/2019 Attending: Gavin Aoibhinn Alaura Donald Jasmine Alistair Lewis Taylor Apologies: Nadia Absent: - Meeting Open: 7:10PM President's Report: - It's been fun guys. - Committee is really good, but letting go is part of the process. - Let's go over some things we didn't do: - Committee photos! Remember when we were gonna do those. - #nextcommitteesproblem - "Also, remember the missing withdrawals book?" - *gavin pulls out the missing withdrawals book* - *everyone yells at Gavin* - I'm excited to be IPP. - Make the first-time members feel welcome - Good behaviour is mandatory for at least another fortnight. - Excited for the fresher welcome! - "Some of these freshers seem like Jasmine, but smaller" - *everyone salutes Gavin* Vice-President's Report: - I'm sorry for saluting at you Gavin when you didn't want me to - Gatekeepers are being good. - Prosh will get back to me - This has been a good committee, thanks. Treasurer's Report: Account Balance: $2315.84 - O-Day hasn't been deposited yet. - Mostly been dying and prepping for AGM. - Financial report will be ready for the AGM. - Today has been a rough day. - Food run was done, thank you for doing it. Secretary's Report: - We did it - #donald4secretary2k19? - I tricked Felix into breaking UCC. Whoops. - We have a new website! It looks exactly the same, but it's now hosted on UCC servers. - With hopefully competent IT support. - Being secretary has been fun, I hope I get to do it again. - I have so much more stuff I want to do. >Donald: Email to tech@ucc about webcams Librarian's Report: - I've been doing things! - My back hurts from data entry - Cleaning up the catalouging stuff - I found a bunch of stuff that was shelved incorrectly. - Handover is happening - We did a year! Overdue items: None Frep's Report: - *Jasmine explodes into happiness* - Freshers are good - A lot of them have been coming up into the room - A good portion of the email bounced for both the wargaming and fresher campaigns - Fresher welcome is tomorrow, come to that! - Please remember to keep inviting people to it. - If you aren't a fresher, please also come along to teach people games!\ - Yay freshers! - Gavin: "Congratulations, you're finally stale." - Jasmine: "I just became a fresher at ECU!" Past Action Items: Gavin: > Book EMP for AGM - done Alaura: > Empty Emily's Esky - done > Bring in float for O-Day the day before - done > Contact Szymon about reimbursement - done > Send in photos of frames - not done > Ask about fancy paper - not done Donald: > Hassle uncharity for meeting - was done > Hassle James about pizza money tally - done > Make new Facebook and Discord signs - not done > Draft a statement - also not done Nadia: > Go to events to ask about noise control (along with Taylor) - done > Share the O-Day event - done > Submit our storage application - half-way through > Make a post to find out how our membership feels and to contact Annette about this - not done, wording is hard Jasmine: > Inform gatekeepers about new people - done Lewis: > Ask people about fancy calligraphy - in the works Jake: > Organise a painting day for week 2 - done Taylor: > Contact UWA venues re. double-booking - not a venues problem, it was our problem > Investigate if you can yell at Facebook re. event deleting - ongoing > Go to events to ask about noise control (along with Nadia) - done > Ask Sarah if you can borrow Esky - done > Make a list of questions for Tenancy - done Ongoing action items: >Gavin: Keep us informed about storage application due date. >Taylor: Help Nadia with wording about disability survey. Agenda: Gatekeepers: - A bunch of applications have come in >Jasmine: Message people who are running Fresher games to submit gatekeeper forms ASAP. Usual Suspects: Board Games: - Fresher Welcome is a board games night, come to that! - Newmittee should organise a board games night at their first meeting. RPGs: - D&D one-shot is live - Running on Tuesday, GMs are organised. - Taylor idea: Make a fandom-based oneshot and cross-promote with UniSFA. - (probably Star Wars) MtG: - Draft/EDH night is gonna happen >Alaura: Make the draft/edh night - Newmittee should organise a sealed league. Wargames: - There's a painting day next week. - Skirmish campaigns have been emailed - Thanks Kyle for helping out a ton Fresher Campaigns: - GMs! - Discussion about GMs has happened Events: Halloween Party: - Photos are stil being worked on - Ed has finally made contact with Ace Security. - Their system is not set up to handle <$200 transactions. - So they proposed giving cash to a guard that will be be around for an event. - We agreed on the condition that we can get an official receipt. - Alaura is recalculating finances, as they've discounted us because of the hassle >Alaura: Check on the finance breakdown on Halloween security and contact UniSFA about redistribution of moneys. Uncharity Vigil: - Was a successful event. Lack of a schedule was a problem, but overall the event was run well. Money Division: - $246.40 was spent on pizzas, $320 was earned on pizzas - Making a profit in total of $73.60 - Dividing that between the four clubs makes $18.40 each - Money is currently with UCC. - Money will be distributed by UCC ASAP Printing: - $3.78 was spent on printing for the event - Means each club will be paying $0.945 on printing - Total money we should be getting is ~$21.23 - There were three main recommendations that are being made to next Uncharity Committee: 1. Have a schedule up sooner, both online and physical, that takes into account spaces like the loft. 2. Having a flat rate for pizza worked really well, do that again. 3. Advertising for this event should be up sooner rather than later, including online events. Summer LARP: - Kurt, Taylor and Finn had a three hour meeting to wrap-up on the LARP. - There's a 8 page handover document. - Key takeaways: - Have a set timeline for the subcommittee - Makeup of the subcommittee is important: - Head writer, etc. don't have to be on the subcommittee. - 1x Head Writer, 1x Head of Props/Sets - Have a quest structure very far (6 months) in advance - There's a lot more stuff that's mentioned. - Division of profits: - ~$314 in revenue - ~$250 in expenses - $69.63 profit in total - $34.81 profit for Unigames - Finn owes us $7 still O-Day: - We did it! - It was good! - 103 freshers, 201 total - We did a nice job! - Over $1000 profit which is nice >Committee: Swap out the chairs Fresher Welcome: - There are a lot less tables and chairs than we want - We should go to Guild and get more tables and chairs >Aoibhinn: Get more tables and chairs - Presumably help is required to move there - Jasmine is promoting this tomorrow - Pizza order logisitcs is dissused AGM: - A post needs to be made to remind people to renew membership before the AGM - Please submit your absentee votes to Donald. - If you don't know where the AGM is, please come to the clubroom beforehand! - It is at Friday at 1AM. - Committee needs to write their reports and send them to Donald beforehand - Standard questions: - Which other positions, if not elected, do you intend on running for? - Are you on or planning to run to run for other committees, and do you have other significant committments? - Is there one specific area that you would like to focus on in the club? Prosh: - Aoibhinn messaged Prosh - A registration form will be sent to us soon. Envoy Mega-Game [Late-March-ish]: - #nextcommitteesproblem Quiz Night: - #nextcommitteesproblem [REDACTED] (21st to 24th of June): - EMP is still going to be started very soon I promise - For real we need to get it done ASAP Room update: - Our chairs need to be given back - The blue cushioned chairs are not ours. - Fridge and Freezer chaos: - UniSFA never got back to Alaura. - Alaura will try and book them for next week. - Taylor has a potential Fridge/Freezer matching set that they could sell to us. - #nextcommitteesproblem - Book-ends: - Alaura has book-ends, she will bring them in soon >Alaura: Bring in book-ends >Aoibhinn: Tell Alaura to bring in book ends. - Tenancy updates: - No updates Reimbursment: - Szymon: $18.60 for generic cleaning spray <3 - Alaura will be in at some point - Alistair: $506.64 for Food Run. - Donald: $350 for Magic Prerelease - Donald: $70 for Uniprint top-up General Business: - Next Committees Problems: - Aspire UWA: - High-school student related thing - #nextcommitteepsroblem - Talk to at least one of Gavin/Taylor and maybe also Alaura/Jasmine - Networking event - There's a Career Center networking breakfast - Next committee should go. - This room needs to be swept - It needs to be kept clean - The room needs to look nice >Aoibhinn: Make a post to gatekeepers to remind them to clean - Lights in the fire escape aren't working - We'll submit a thing to Tenancy. - SOC communication methods are really bad. - Facebook only communication is reallllly bad. - Serious lack of clarity re. due dates. - Not enough notice is being given. - No agenda, etc. - 12 hours of notice for club directory corrections. - #nextcommitteesproblem - The club directory is out, with many corrections. >Donald: remove more camelcasing from the website. - #nextcommitteesproblem: Consider purchasing a dyslexia friendly font for use in club publications - Gavin ends the meeting with the following quote: "It's been a good year. Hoping that next year will be better will be undercutting myself, so I'll just say I hope the next year is just as good." Meeting closed: 9:32PM -- Action Items: Gavin: > Keep us informed about storage application due date. Aoibhinn: > Get more tables and chairs > Tell Alaura to bring in book ends. > Make a post to gatekeepers to remind them to clean Alaura: > Make the draft/edh night > Check on the finance breakdown on Halloween security and contact UniSFA about redistribution of moneys. > Bring in book-ends Donald: > Email to tech@ucc about webcams > Remove more camelcasing from the website. Jasmine: > Message people who are running Fresher games to submit gatekeeper forms ASAP. Taylor: > Help Nadia with wording about disability survey. Other: > (Committee) Swap out the chairs