Unigames Committee Meeting - 18/02/2019 Attending: Gavin Aoibhinn Alaura Donald Jasmine Alistair Lewis Jake Taylor Apologies: Nadia Absent: - Meeting Open: 1:15PM President's Report: - So we are starting the first semester - It's going to be great - There are new people - We have to be inviting and open - We need to be good, open, and friendly - Make friends, talk to people, and make people feel welcome - At the same time, you are going to have to be more tolerant of people being worse than usual - We can do this! Vice-President's Report: - I went to the SOC meeting the other week - Done 4/5 of my handovers Treasurer's Report: Account Balance: $2246.74 - Finance breakdown is still not done apologies - I took photos at LARP - I looked into fridge stuff - Haven't contacted the fridge guy yet because of possible collab with UniSFA. - Added money to Uniprint Secretary's Report: - My handover is very long - UCC haven't had a committee meeting for two weeks - Putting in the stuff for O-Day printing today Librarian's Report: - I didn't do much librarian stuff - But I helped other people! - Four sleeps until strike reset Overdue items: None Frep's Report: - *thumbs up* - We restricted borrowing the wrong way - But it's too late now - I died my hair! - LARP feedback form was made - Fresher guide will be done today >Jasmine: Inform gatekeepers about new people Past Action Items: Aoibhinn: > Make an event for boardgames > Contact other clubs about PROSH > Make a Whenisgood for Committee Handover Alaura: > Get a float for O-Day - happening today > Look at past pizza runs - is happening today > Look at batteries - acquired > Contact Szymon about reimbursement - haven't done that > Send in photos of frames - haven't done > Ask about fancy paper - going to start looking at that Donald: > Actually return stuff to Tactics - done > Update sign-up form - done Lewis: > Ask people about fancy calligraphy - did that, Finn is on board Taylor: > Advertise LARP - did that > Dig up First Aid certificate - done Agenda: Gatekeepers: - They are going to help us at O-Day! - There's some training happening Usual Suspects: Board Games: - There was a succesful one last week - There was a lot of people - Newmittee can schedule the next one for the new semester RPGs: - The next one-shot should be scheduled now so we can start getting GMs - Dates? - Whatever gets the most GMs - We will need to print a bunch of pre-genned character sheets MtG: - Actual event Commander night in week 2? Guild fight maybe? - Try a draft in week 2 as well? Combine with Commander? - And maybe a sealed league on week 4. Wargames: - Inquisimunda still running - Kyle is coming to the fresher welcome to introduce freshers into - Painting day in week 2? >Jake: Organise a painting day for week 2. Events: Halloween Party: - Ed has no progress, they're setting up a deadline for it - Alaura should work on a handover Uncharity Vigil: - Follow-up meeting hasn't happened yet - Pizza money will be divided then >Donald: Hassle uncharity for meeting >Donald: Hassle James about pizza money tally Summer LARP: - Like any event, it had problems, - But it had no fires - Wrap-up meeting scheduled for Thursday at 11 - Feedback form has been put up - Everyone said they had a good time - Experienced LARPers turned up as well, that was very helpful - Gave a lot of great feedback about running ours, but was impressed about how ours was run considering - Kurt has literally been headhunted - It looks like we made money - 20 people payed to be in the LARP - Whatever subcommittee we have next time needs to be more alert if they need help - 3 reps, 2 clubs would be ideal - A lot of stuff worked, some things didn't work - More time for LARPing? Now we know how long things are and can adapt - We know which areas we need to improve on >Taylor: Contact UWA venues re. double-booking - Guild systems probably being bad - Storyline and worldbuilding: was great - Helpfulness of organisers was also great >Taylor: Investigate if you can yell at Facebook re. event deleting - tldr: Was a good event, we know how to improve for next time O-Day: - Do another post for gatekeepers - Get there early for set-up - Briefing for new people >Nadia+Taylor: Go to events to ask about noise control - Free water for people helping - Drinks for sale >Taylor: Ask Sarah if you can borrow Esky >Alaura: Empty Emily's Esky - Need some ice - Please bring clipboards - Printing: - Maybe this year print 200 guides and 150 flyers - Stickers: At least 350 or so - Paper forms: 350 paper forms >Nadia: Share the O-Day event - A reminder: we do stil have shirts available to buy for $20 - Clarification on sign-up prices: We do still have to have a O-Day discount - We would vastly prefer to have the fees be $5 so /shrug >Alaura: Bring in float for O-Day the day before Fresher Welcome: - Jasmine is organising people to demo board games - People will be there to talk about stuff AGM: - Booking is done >Gavin: Book EMP for AGM Prosh: - UniSFA wants to join us before Prosh so that there's less organisation for their next 'mittee - A marshall from each club - Leederville sounds good - Book in that location ASAP - Everyone so far is fine with Circus [REDACTED] (21st to 24th of June): - EMP is still going to be started very soon Room update: - Fridge and Freezer chaos: - UniSFA fridge/freezer has come back online - UniSFA's fridge/freezer has failed - We shall see if we can get a 3-for-1 deal on Fridge Man call-out - Fridge Seal - Our misbehaving freezer - UniSFA's misbehaving fridge/freezer >Donald: Make new Facebook and Discord signs - Book-ends: - Alaura has book-ends, she will bring them in soon - Tenancy updates: - Applications are now open >Nadia: Submit our storage application Reimbursment: - Szymon: $18.60 for generic cleaning spray <3 >Alaura: Contact Szymon about reimbursement - Donald: $350 for Magic Prerelease General Business: - Loft cleaning: #1: Get windows clean #2: Fix holes in stairwell #3: Cleaning the ceiling of the loft - We have the option of paying to have these things happen - General opinions was that we don't want to feel like we have to - Taylor has strong opinions and also some questions >Taylor: Make a list of questions for Tenancy - Disability discussion: - Annette Barlow has started a large discussion about disability access at UWA - and has started taking steps to getting disability acces to Cameron Hall, including legal options - Unigames supports this - We have requested disability access to Cameron Hall many many times, and it hasn't happened >Nadia: Make a post to find out how our membership feels and to contact Annette about this >Donald: Draft a statement - Tav Club Memorabilia: >Alaura: Send in photos of frames - This can be submitted at any time, so not a huge priority. >Lewis: Ask people about fancy calligraphy >Alaura: Ask about fancy paper - Handovers: - Some are done, some aren't - Still being worked on - Unigames Website Migration - UCC still haven't had a meeting. Going to sit in on the one coming up on Wednesday. Meeting closed: 3:20PM -- Action Items: Gavin: > Book EMP for AGM Alaura: > Empty Emily's Esky > Bring in float for O-Day the day before > Contact Szymon about reimbursement > Send in photos of frames > Ask about fancy paper Donald: > Hassle uncharity for meeting > Hassle James about pizza money tally > Make new Facebook and Discord signs > Draft a statement Nadia: > Go to events to ask about noise control (along with Taylor) > Share the O-Day event > Submit our storage application > Make a post to find out how our membership feels and to contact Annette about this Jasmine: > Inform gatekeepers about new people Lewis: > Ask people about fancy calligraphy Jake: > Organise a painting day for week 2. Taylor: > Contact UWA venues re. double-booking > Investigate if you can yell at Facebook re. event deleting > Go to events to ask about noise control (along with Nadia) > Ask Sarah if you can borrow Esky > Make a list of questions for Tenancy