Unigames Committee Meeting - 11/02/2019 Attending: Aoibhinn Donald Lewis Alaura Jake Jasmine [Late] Nadia [Late] Taylor Apologies: Gavin Alistair Absent: - SECRETARY'S DISCLAIMER: The order we discussed things in this meeting does not necessarily match the order of the minutes as presented here, due to late arrivals and the natural flow of conversation. I have attempted to catagorise discussion appropriately, but apologise if some of these minutes are hard to follow. - Donald Meeting Open: 11:34AM President's Report: - LARP <3 - Gavin is not here, but has left some notes on LARP on the whiteboard. - And his handwriting is atrocious Vice-President's Report: - The club is doing well - Did some action item policing - I have contracted an infection, so I won't be around Cameron Hall very much Treasurer's Report: Account Balance: $3074.53 - Gonna do some actual deposits and withdrawals - Hopefully finance breakdown is done today. Secretary's Report: - Alaura's housewarming was great - I am officially a (cardboard) drug dealer >Donald: Actually return stuff to Tactics - I am not entirely sure if UCC had a committee meeting last Wednesday, because of SOC - So I don't know if they discussed our website/account. Librarian's Report: [arrived late] - Last week I had a time - I had to evacuate my home because of a bushfire a few kilometers from my house - I will not repent - The whiteboard for campaigns is now hanging up, and is 100% visible - There's been a couple of mishaps in the borrowing book Overdue items: None Frep's Report: [arrived late] - Freshers are good, yay! - I made the Fresher Welcome event! - I've got to organise people running board games - Discussion here leads into Fresher Welcome/O-Day Past Action Items: Aoibhinn: > Schedule a post about gatekeeper reapplications - delayed Alaura: > Go to IKEA and get book-ends - done, but not from IKEA > Get a frame for Tav thing - Emily is on top of it Donald: > Return stuff to tactics tomorrow - not done, happening today Nadia: > Look at Fridge and Freezer stuff - done Jasmine: > Make the Fresher Welcome event - done Agenda: Gatekeepers: - Kudos to Brett for cleaning Taylor's Vonk Disaster Usual Suspects: Board Games: - Board games on Thursday? - Sure why not. >Aoibhinn: Make an event for boardgames RPGs: - Next Wednesday - Stars Without Number one-shot - Would prefer to confirm a second GM before advertising - Summer games seem to be going well MtG: - No updates - A lot of people have stuff to draft with, we can probably organise something Wargames: - Mordheim and Inquisimunda are up and running again - Jake has been running games of 30K - Jake is thinking of running a 2v2 at Fresher Welcome, but space concerns Events: Halloween Party: - Ed has no progress, they're setting up a deadline for it - Alaura should work on a handover Uncharity Vigil: - Follow-up meeting hasn't happened yet - Pizza money will be divided then - Schedule was the biggest concern - Karaoke wasn't run for a while - Platform for people running games to advertise - Large discussion about singular events Summer LARP: - LARP meeting happening today - There's cardboard everywehre - There's a few quests left to write - Casual armour making event going up soon - NPC training soon - Staff: Taylor, Kurt, Simon, Nat and Finn - Will also function as NPCs - LARP needs more Facebook Ads >Taylor: Advertise LARP - Food run will be happening sometime this week - More stuff will be known after LARP meeting - Please do many advertising - The more people we have the better >Taylor: Dig up First Aid certificate O-Day: >Alaura: Get a float for O-Day >Donald: Update sign-up form - Gatekeeper training day - How to sign up members - How to plug the club - How to make freshers feel not weird - etc. - On the day and maybe a few days prior? Fresher Welcome: - Pizza: free for freshers, $5 for stale members - Thanks to deals from Dominoes - Signing people up for fresher campaigns / fresher wargames - Wandering tablets around at Fresher Welcome to sign people up - Jasmine is organising people to demo board games - Alaura is looking at last year's pizza run to see how many pizzas to get >Alaura: Look at past pizza runs >Alaura: Get a float for O-Day - Brief discussion about advertising the welcome + "how to get to Cameron Hall" posters. Prosh: - Where do we want to be? - Subi station has been dead - Leederville is a nice option - Theme? - Collab with other clubs for locations and themes - Theme ideas: Circus? >Aoibhinn: Contact other clubs about PROSH [REDACTED] (21st to 24th of June): - EMP is going to be started very soon Room update: - Fridge and Freezer chaos: - UniSFA's fridge/freezer has failed - We are currently storing UniSFA's perishables in our freezer - If ours becomes broken as well, then we have Panto's as a backup - We shall see if we can get a 3-for-1 deal on Fridge Man call-out - Fridge Seal - Our misbehaving freezer - UniSFA's broken fridge/freezer - Air conditioner: - Remote might need new batteries >Alaura: Look at batteries - Book-ends: - Alaura has book-ends, she will bring them in soon - Tenancy updates: - Applications are not open yet for storage reallocation Reimbursment: - Szymon: $18.60 for generic cleaning spray <3 >Alaura: Contact Szymon about reimbursement - Nick: $150 for Eclipse - Happening today - Taylor: $20 for withdrawals book - Has happened - Aoibhinn: $12 for Water brick - Has happened - Alistair: 7th Jan: $843.65 1st Feb: $795.14 - Happening today - Alaura: $10 for Bookends and Ziplock bags General Business: - Tav Club Memorabilia: >Alaura: Send in photos of frames - This can be submitted at any time, so not a huge priority. >Lewis: Ask people about fancy calligraphy >Alaura: Ask about fancy paper - Mental Health First Aid: - Another session happening 19th-20th of February - Contact committee if you'd like to know more. - Guild Website: - They have all information, they are just bad - Handovers: - Need to be done - Committee handover day? >Aoibhinn: Make a Whenisgood for Committee Handover Meeting closed: 1:21PM -- Action Items: Aoibhinn: > Make an event for boardgames > Contact other clubs about PROSH > Make a Whenisgood for Committee Handover Alaura: > Get a float for O-Day > Look at past pizza runs > Get a float for O-Day > Look at batteries > Contact Szymon about reimbursement > Send in photos of frames > Ask about fancy paper Donald: > Actually return stuff to Tactics > Update sign-up form Lewis: > Ask people about fancy calligraphy Taylor: > Advertise LARP > Dig up First Aid certificate