Unigames Committee Meeting - 04/02/2019 Attending: Gavin Aoibhinn Donald Nadia Lewis Alaura Apologies: Jasmine Jake Taylor Absent: Alistair Meeting Open: 11:18AM President's Report: - It's 2019 - We're going to resume weekly meetings - Even though we started last week - However, I'm going to be busy for the next two weeks - We have a couple of weeks to turn from maximum-clique (Uncharity) to minimum-clique (O-Day)_ Vice-President's Report: - Uncharity seemed very good - Debates sounded great, thanks to Jasmine for organising Treasurer's Report: Account Balance: $2895.91 - I am back from Japan - So the Guild probably backdated stuff on our statements - We have a new withdrawals book, so we can repay people - The payment for O-Day went through Secretary's Report: - I came straight from the airport and went to this meeting - #ihavelostcontrolofmylife - MagicFest Sydney was very fun, and lots of great people were met - I am very very tired, and have a new appreciation for AirCon in hotel rooms - I have repayed my debts. - Stuff still needs to be returned to tactics. - I am dropping in on UCC's next committee meeting to make sure they talk about our website Librarian's Report: - I did some more on my handover - Also YAY I don't have old board games cluttering my room Overdue items: None Frep's Report: - So I created a sign up form for Fresher GMs - I uploaded the fresher guide - And helped run debates at Uncharity - Jasmine has a lot of plans for Fresher Welcome, which she has put in a google doc - Week 1: - Fresher Welcome - Week 2: - D&D One-shot - Mordheim - Magic event (Draft/Sealed League) - Week 3: - Fresher campaigns start - Board games night - Painting day / how to build an army >Jasmine: Make the Fresher Welcome event Past Action Items: Gavin: > Be the Camp EMP team (along with Aoibhinn, Alaura) - ongoing Aoibhinn: > Attach note to Freezer - done > Contact person to fix outdated guild information - done > Be the Camp EMP team (along with Gavin, Alaura) - ongoing Donald: > Return stuff to tactics today - delayed because public holiday > Pay your debts - done > Get more Primer when at tactics - unsure if still needs to be done > Freeze an ice cube in a bag - not done, but not needed > Make changes to the paper form - not done > Continue to work on recovering database data - not done Alaura: > Be the Camp EMP team (along with Gavin, Aoibhinn) - ongoing Nadia: > Investigate fridge seals quote - done, Alistair: > Run the board games night, on Thursday 2PM - done > Be there for the start of Uncharity (along with Lewis) - done Lewis: > Look into running a one-shot - not done > Be there for the start of Uncharity (along with Alistair) - done Taylor: > Go to guild finance and do digging - done > Get a new withdrawals book - done Agenda: Gatekeepers: - Aoibhinn is making changes to the paper form - Remind gatekeepers about applying before newmittee >Aoibhinn: Schedule a post about gatekeeper reapplications Usual Suspects: Board Games: - People played board games at Uncharity RPGs: - One of the planned RPG events didn't run at Uncharity - Lewis will attempt to run a one-shot: Stars-without-number or apocalypse world MtG: - Stuff still needs to be returned to tactics >Donald: Return stuff to tactics tomorrow - Sealed league once semester starts back up Wargames: - Mordheim!? - Inquisimundar has started back again - Tuesdays at 5PM? - Contact Kyle or Jake or go on the Discord to register interest. - Jake got some stuff that may or may not be primer from tactics. Events: Halloween Party: - Ed has no progress, they're setting up a deadline for it - Alaura should work on a handover Uncharity Vigil: - Bi-Flag dragon has won the sticker vote! - (Thanks Jasmine) - What went right: - People had fun - Each event that ran was very good - We made money - Debates went especially well - Pizza run was handled very well - What went wrong: - Lack of clear schedule - Schedule existed, but was unclear - Monetisation wasn't occurring in all things - Lack of advertising leading up to the event. - Freshers didn't know exactly what the event was - Unclear events on facebook - Couple of noise issues in loft - Smaller overall turnouts, but more consistant attendance (people stayed for longer) - No reminder about deodorant/medication - Only one Unigames rep - Actually replace a rep if one goes absent - Money wasn't counted prior to event - Props to Alistair for running everything, thank you very much - Once Alistair is alive again we'll probably have more to talk about. Summer LARP: - The booking for the campus was made for the 9th - Whoops - It's now booked for the 16th - Rules are complete, will be posted - Advertising should be done more often as we lead up to it - Event descriptions need to be updated for the LARP - More people need to be invited - Gavin is pretty confident that most things are done - Any questions for LARP related stuff should be relayed to Taylor - New LARPmittee: - Gavin - Finn - Kurt - Jasmine - Taylor as a front for Jasmine - Autumn is still in charge of tickets, but has stepped down from everything else O-Day: - Payment has been made - Stickers need to be designed and then ordered - Form will be updated to exclude addresses - Aoibhinn has a list of gatekeepers that will be helping [REDACTED] (21st to 24th of June): - EMP starting next week! Room update: - Tenancy updates: - Applications are not open yet for reallocation - Fridge & Freezer: - Nadia got a couple of quotes - It will probably be better to get one guy to fix both the fridge seal and the freezer at once - $300-400 is what we would be looking to pay >Nadia: Look at Fridge and Freezer stuff - Book-ends for AD&D: >Alaura: Go to IKEA and get book-ends - Aerogaurd spray has been donated by Aoibhinn - Pls no spray in room Reimbursment: - Szymon: $18.60 for generic cleaning spray <3 (This will probably happen once Alaura's back) - Nick: $150 for Eclipse - Taylor: $20 for withdrawals book - Aoibhinn: $12 for Water brick - Alistair: a undefined amount of money for 2x food runs General Business: - Tav Club Memorabilia: - This Wednesday is the deadline if we want it before O-Day - We don't need that >Alaura: Get a frame for Tav thing - Mental Health First Aid: - Another session happening 19th-20th of February - Contact committee if you'd like to know more. - Guild Website: - Aoibhinn did contact them and they're bad - Sunscreen: - Is now in the clubroom for member use - Disposable spacers - Have been sourced, thanks Jade <3 - Microphone - #nextcommitteesproblem - Quiz Night: - Last subcommittee is meeting up to write a handover for this year Meeting closed: 1:04PM -- Action Items: Aoibhinn: > Schedule a post about gatekeeper reapplications Alaura: > Go to IKEA and get book-ends > Get a frame for Tav thing Donald: > Return stuff to tactics tomorrow Nadia: > Look at Fridge and Freezer stuff Jasmine: > Make the Fresher Welcome event