Unigames Committee Meeting - 28/01/2019 Attending: Gavin Aoibhinn Donald Nadia Lewis Alistair Apologies: Jasmine Jake Alaura Absent: None Meeting Open: 11:21AM President's Report: - I want to speedrun this meeting and by speedrun I mean 2 hours. Vice-President's Report: - Talked to more people - I guess that's my job - Yeah it is Treasurer's Report: Account Balance: $2895.91 - We didn't do anything, so why did the balance change? - Guild backdating something probably >Taylor: Go to guild finance and do digging >Taylor: Get a new withdrawals book - Still in Japan and still having fun Secretary's Report: - My spirit animal is Zenyatta holding eight fire extinguishers - To put out all of the garbage fires - Ravnica is great - Winslade is a great DM Librarian's Report: - I'm back! - I've done half of my librarian handover - I'll start recataloguging soon Overdue items: Munchkin and Epic Spell Wars, still - "I will not depose Gavin" - Nadia 2019 Frep's Report: - Jasmine is still working on the fresher guide - Is also writing a quest thing for the LARP Past Action Items: Gavin: > Be the Camp EMP team (along with Aoibhinn, Alaura) - ongoing Aoibhinn: > Follow up with gatekeepers - done > Investigate and see if you can fix outdated guild information - looked in to it > Be the Camp EMP team (along with Gavin, Alaura) - ongoing Alaura: > Be the Camp EMP team (along with Gavin, Aoibhinn) - ongoing Donald: > Return things to Tactics. - not done yet > Make changes to the paper form - not done yet > Continue to work on recovering database data - not done yet Agenda: Gatekeepers: - Four people have agreed to help out at O-Day - The warning about changing notifications was seen by eight people Usual Suspects: Board Games: - We were supposed to run a night on Thursday night - Oops - Let's run one this week >Alistair: Run the board games night, on Thursday 2PM RPGs: - Nadia is going to check in with the summer games. - We should run a one-shot! >Lewis: Look into running a one-shot MtG: - Sealed league once semester starts up again - Stuff still needs to be returned to tactics >Donald: Return stuff to tactics today - Donald still owes the club $40 for entry. >Donald: Pay your debts Wargames: - Jake is running Inquisimundar - We are out of black primer >Donald: Get more Primer when at tactics Events: Halloween Party: - Ed is still trying to pay the Security people - Alaura is (presumably) still working on a new handover Uncharity Vigil: - A post should be pinned about it - Donald is going to be away for the event, so making sure the Unigames committee is there >Alistair + Lewis: Be there for the start of Uncharity - Alistair will be a auctionman - Don't forget that you can vote to decide the next year's logo colour(s) - We are suspending long-term borrowing until Uncharity is finished Summer LARP: - Unisfa are on board with what was discussed - Quest writing is going along - Pricing for food is done - Pricing for props is a bit ambiguous - A brief schedule for the day is laid out - There's a todo list for quests - Taylor is revising and comrpessing the attendee guide - All of the pre-event information is aiming to be up today or tomorrow - Advertising push is needed - Winslade and Kurt have been doing writing - We need Reps again - Jasmine and Gavin are our reps - Taylor will proxy for Jasmine if she's unavailable - Hopefulyl everyone will have as good time! O-Day: - No updates - Fresher guide still needs to be proofread - Printing numbers from last year: - 150 fresher guides and 150 flyers - Maybe this year print 200 guides and 150 flyers - Stickers: At least 350 or so - Paper forms: 350 paper forms [REDACTED] (21st to 24th of June): - Manjedal has confirmed that we have a camp - Reminder: This is a new venue and is /not/ Lesch Room update: - Tenancy updates: - There's storage reallocation happening in February. - We will have to apply for our own storage again. - They are looking to grab a mat for the tav side of CHall - - Fridge: - The seals are bad - Solution: fix them either ourselves or get a guy to do it >Nadia: Investigate fridge seals quote - Freezer: - The freezer appears to turn off at random points - We need to debug the problem before we can do anything >Donald: Freeze an ice cube in a bag >Aoibhinn: Attach note to Freezer Reimbursment: - Szymon: $18.60 for generic cleaning spray <3 (This will probably happen once Alaura's back) - Alistair: ~$800 ish for food run General Business: - Tav Club Memorabilia: - Aoibhinn has sent email - No further updates - Mental Health First Aid: - Another session happening 19th-20th of February - Contact committee if you'd like to know more. - Guild Website: - Aoibhinn is going to contact a person about it >Aoibhinn: Contact person to fix outdated guild information. - Water: - Maybe freezing a few bottles of water for summer? - Sunscreen: - Let's pull it out of the cupboard for member use - Disposable spacers - Nadia brings up that these are much more safer - See if we can get a discount / talk to Guild to possibly supply - Microphone - Possibly get an omnidirectional microphone for club purposes - Streaming, meetings, and absent players from games Meeting closed: 1:10PM -- Action Items: Gavin: > Be the Camp EMP team (along with Aoibhinn, Alaura) Aoibhinn: > Attach note to Freezer > Contact person to fix outdated guild information. > Be the Camp EMP team (along with Gavin, Alaura) Donald: > Return stuff to tactics today > Pay your debts > Get more Primer when at tactics > Freeze an ice cube in a bag > Make changes to the paper form > Continue to work on recovering database data Alaura: > Be the Camp EMP team (along with Gavin, Aoibhinn) Nadia: > Investigate fridge seals quote Alistair: > Run the board games night, on Thursday 2PM > Be there for the start of Uncharity (along with Lewis) Lewis: > Look into running a one-shot > Be there for the start of Uncharity (along with Alistair) Taylor: > Go to guild finance and do digging > Get a new withdrawals book