Unigames Committee Meeting - 21/01/2019 Attending: Gavin Aoibhinn Donald Jasmine Jake Lewis Apologies: Nadia Alistair Alaura Taylor Absent: None Meeting Open: 11:33AM President's Report: - Holy shit I'm back - I feel good that I didn't miss much - I was gone for a while - Right now is a bit of a lull period, which is normal - Should pick up again in February - Tenancy is now allocating jobs for clubs to do - Wizards give me my wallet Vice-President's Report: - Yay, I'm the vice president again - Did things and talked to people Treasurer's Report: Account Balance: $2415.91 - In Japan having fun Secretary's Report: - I don't hold up well under intense heat - Advice: Don't get stuck in a building with no air con - Prerelease went well considering heat - There was some confusion involving who gets priority over the clubroom Librarian's Report: - Currently away Overdue items: Munchkin and Epic Spell Wars Frep's Report: - Yay freshers - Did some more things with the fresher guide - I got a bit sick again, but it's fine - Couldn't make it to the Busy Bee Past Action Items: Gavin: > Be the Camp EMP team (along with Aoibhinn, Alaura) - ongoing > Fix the skirting board - WIP Aoibhinn: > Train the new gatekeepers: Harry and Declan - done > Be the Camp EMP team (along with Gavin, Alaura) - ongoing > Get some bookends - nope > Deal with Manjedal - done > Make the boardgames post - done > Print posters for the prerelease and put them up in Cameron Hall - done > Tell gatekeepers about O-Day date and time - done > Tell gatekeepers about the Busy Bee - done > Put a photo of the After Hours Access form on the gatekeepers page - done > Talk to the other clubs about Mental Health First Aid for February - done > Tell gatekeepers to change facebook settings to get all notifications from the page - done Alaura: > Be the Camp EMP team (along with Gavin, Aoibhinn) - ongoing > Look into fridge seals - not sure > Go to guild to check about the withdrawals book - not sure > Get Ed to pay security from Hall-oween - ongoing - Ed is really trying Donald: > Continue to work on recovering database data - not done Jasmine: > Make a post after new years about summer games, and be point of contact - done Lewis: > Make a post gauging interest in oneshots - not done Agenda: Usual Suspects: Board Games: - Tuesdays or Thursdays - 10 people said they'd be good with either time - Thursday this week? - We have a new board game donation: Dicey Peaks from Jo! RPGs: - We should run a one-shot! - Probably not next week because we don't know when people are available. MtG: - 10 people came to the prerelease. Understandable considering the heat. >Donald: Return things to Tactics. - Jaye and Donald owes the club $40 for entry. Wargames: - Dead Events: Halloween Party: - Ed is really trying to pay the Security people - shutupandtakemymoney.jpg - Alaura is (presumably) still working on a new handover Uncharity Vigil: - Events have gone up, posters have gone up. - Events: - One-Shots: - Gavin: Meme stream - Ed wants to run one - Elanor wants to run one - Brett wants to run one - Board game things: - Some sort of bullshit Dominion - Something involving Bamboleo/Hamsterolle - Jasmine wants to run some sort of debating - Some sort of Magic event - Jasmine brings up that the schedule should be up as soon as possible to allow people to plan Summer LARP: - A bunch of stuff has happened. - Recently the subcommittee realised that they didn't feel like they could organise the LARP well enough. - An emergency inter-club meeting happened, and deadlines were discussed. - Autumn stepped down as a UniSFA rep for the LARP subcommittee. - Main discussion: Should we cancel the event? And if not, what do? - Taylor and Gavin make the point that this LARP is aimed at Unigames members who have not been involved in a LARP before - Therefore we shouldn't be holding ourself to expectations for those larger LARPs - We can also simplfy the rules to make it easier to run and easier to play. - The lore that has been written so far is still good, we can still use that. - The mechanics just need to be made manageable considering the subcommittee's experience, time constraints, and existing equipment - If that doesn't work, we can run a Winter LARP-style tournament w/ sausage sizzle in its place, so we still run a fun event. - UniSFA has a meeting tomorrow, hopefully we'll be on the same page. Ghengis Con: - No one from Unigames went, schedules didn't line up. - Maybe people from UniSFA went? - Ed: "Nope, they didn't either" O-Day: - Stall is definitely booked in - Gatekeepers have been informed - Donald suggests trialling an online form rather than paper? - Pros: - Saves us money - Saves the environment - Less transcription errors - Downsides: - Need tablets + reliable WiFi - What happens if people want to sign up before/after O-Day? - Not worth to switch over for this one, but we can trial it at club carnival >Donald: Make changes to the paper form [REDACTED] (21st to 24th of June): - They were supposed to email us today. - Let's hope it's good news. Room update: - The room is pretty clean due to busy bee - Keep it clean until inspection on Wednesday please - Thanks to everyone who turned up - Shout out to Dip and Dawid for also helping, despite not needing to >Aoibhinn: Follow up with gatekeepers Reimbursment: - Szymon: $18.60 for generic cleaning spray <3 (This will probably happen once Alaura's back) General Business: - Tav Club Memorabilia: - Looking into other forms of contact, we have almost no information - Mental Health First Aid: - Another session happening 19th-20th of February - Contact committee if you'd like to know more. - Guild Website: - Guild's website has outdated information for Unigames >Aoibhinn: Investigate and see if you can fix outdated guild information. - Security: - Security has been instructed that the clubroom can only be opened by an email from Conrad - Which is absolutely incorrect Meeting closed: 1:51PM -- Action Items: Gavin: > Be the Camp EMP team (along with Aoibhinn, Alaura) - ongoing Aoibhinn: > Follow up with gatekeepers > Investigate and see if you can fix outdated guild information. > Be the Camp EMP team (along with Gavin, Alaura) Alaura: > Be the Camp EMP team (along with Gavin, Aoibhinn) Donald: > Return things to Tactics. > Make changes to the paper form > Continue to work on recovering database data