Unigames Committee Meeting - 17/12/2018 Attending: Gavin Alaura (via Discord) Donald Nadia Alistair Jasmine (via Discord) Taylor (via Discord) Lewis Apologies: Aoibhinn Jake Absent: None Meeting Open: 11:34AM President's Report: - Have you heard about our new king? The tenancy department - I did things for Unigames? Yeah! - We amicably broke up with Lesch - Although they weirdly flexed on us - I got the final email from Manjedal - We'll talk about that in camp Vice-President's Report: - Late to her job interview and also her phone has died Treasurer's Report: - (via Discord) Account Balance: $2565.93 - There are Netsuite issues again - Dealing with UCC - Everyone is up to date - UCC was not happy spending $5.50 on a 10 pack of Sunkist - We've put in a bunch of deadlines, because we want our money back - Contacting the UCC treasurer was difficult - But they should have transferred the money now - Full finance breakdown coming from Alaura soon - There's still a bunch of money to be deposited Secretary's Report: - I've put a Library Incident Counter on the website - But apart from that I'm alive Librarian's Report: - ow - In January I'm going to be away for two weeks, 8th - 22nd of January, but who knows - We went onto the roof of Cameron Hall, but it's locked now - Library book edits are now on the archive Overdue Items: - Yes - Strike system is good Frep's Report: - (via Discord) - Fresher are doing things - They came to paint days! - I've been a bit sick - It's fine - Also Jasmine is on Tenancy - I've been working on the Fresher Guide - Please come to me with ideas Past Action Items: Action Items: Gavin: > Ask gatekeepers about running a painting day - done > Send a break-up letter to Lesch - done > Ask Manjedal about booking being free, downpayments, segregated internet, and 24hour phone access - done, will discuss in camp Aoibhinn: > Check if UniSFA has bookends - done, they don't > Check with Stuart and get a list - done Alaura: > Do a full finance breakdown - working on it Donald: > Look into putting tracker on website - actually did it, the mad man Nadia: > Post the thing about GMs - done > Talk to Taco about the rats - done > Make a master file for handovers - done Alistair: > Organise a board games night - Aoibhinn did it and Brett ran it Gatekeeper: - New gatekeeper - Harry Trumble Agenda: Usual Suspects: Board Games: - People were at the board games night and they played board games - Alistair was a bit busy trying to organise a production - Are Holiday events worth it? - We should do a poll - see if people want it / what times >Alistair: Make a poll to see if people want board games RPGs: - Centerlink has continued to torment Lewis - But Summer campaigns seem to be going well - One-shots appeal to different demographics - Maybe start them back up again in January? - We'll check up on Summer Campaigns next meeting MtG: - Wednesdays are now free for Alaura - More drafts after Christmas? - Ravnica Allegiance prerelease is happening on the 20th of January! Wargames: - They happen! But main wargamers are out of the country - Painting certainly happened - Thanks Elana Events: Halloween Party: - Was mostly covered in Treasurer report - Also, Alaura is following up with Ed about paying the Security people - Alaura is working on a new handover Uncharity Vigil: - Date has been set for the 2nd of February - There was talk of Square reader being used for Pizza run - Panto has also withdrawn from Uncharity Summer LARP: - We made a Facebook Group for Cameron Hall Larpers - LARP Budget: - Everything has been approved, with the proviso that we don't spend $30 on Lanyards and that we pay Alaura the profits of the event up to a maximum of $50. - Lore writing is slower than it should be Ghengis Con: - The schedule was published, and we aren't on there, so we probably weren't approved - Unigames is going to cover the cost of a one-day pass to a committee member to try new games, similar to our SwanCon regulation CAMP: - We're going to Manjedal! - Deposit Invoice is 50% of expected attendance - We can have last minute sign-ups, but heavily encourage them to not - Reception is still patchy - All activities have a per person charge - Likely a big hassle and not worth it - They need to be aware of all changes in numbers - Internet is pretty good, and they can segregated if need be, just try not to because it's a lot of work - 24hr phone access is available - Dates HAVE BEEN SET for 21st to 24th of June Room update: - Cockroach spray happened on Saturday - Nadia asks Gavin about skirting board - Gavin, being on tenancy, can now fix the skirting board - We need to tighten the arm of the couch - Couch covers should be cleaned - Lewis can handle that - Might need reimbursement for laundry costs - Our freezer should be defrosted - We should do that - Look into replacing fridge seal - AD&D needs to be removed from behind the bookshelves - Alistair is working on it - Bookends are required - A rug for under the table? - Special project grant! - Loft news: - There are fans and cleaning supplies up in the loft now - More nice things to come in the loft Reimbursment: - None General Business: - Tav Club Memorabilia: - Leading suggestion is shadow box with dragon, character sheet and dice and magic cards - Alaura / Emily can do it - Deadline is end of December - UCC AGM thing: - We're fine with their dates - Unigames AGM: - Gavin is booking it right now - Book buy dates: - #nextcommitteesproblem - Unigames Website: - Guild cyber-security sucks - We should move to a non-guild provider - Primary option is UCC, we should find out why UniSFA moved off >Donald: Research website providers + ask UniSFA about UCC - Databases discussion: - A bunch of our database data was accidentally deleted. >Donald: Work on recovering database data - A major discussion was postphoned until next meeting Paints: - We're gonna replace some paints >Alaura: Buy paints Meeting closed: 2:21PM -- Action Items: Alaura: > Buy paints Donald: > Research website providers + ask UniSFA about UCC > Work on recovering database data Alistair: > Make a poll to see if people want board games