Unigames Committee Meeting - 8/10/2018 Attending: Gavin Aoibhinn Donald Alistair Nadia Jasmine Lewis Apologies: Jake (late) Alaura Absent: Meeting Open: 11:11AM President's Report: - I had a very panicked week - I am feeling good about this week - Positivity - Fumigation is happening (???) - Craft-brews and winers are fixing their floor - Neat - Also tenancy yay Vice-President's Report: - I have been very sick - Maybe there's something wrong with me - We'll find out - Halloween is up yay - $20 in the club or $22 online! Treasurer's Report: Account Balance: $3988.09 - Why, why did they give science majors a creative group project - I made a post for sealed league, but I still need to make some events - Halloween is coming up quick so please push the tickets especially now that study break is long over - Food run is happening Thursday since I have class on tuesday, unless anyone else is able to go tuesday - The money box is super full, I will empty that tomorrow - And apologies if I haven’t quite been doing enough, free time and lack of stress has been an illusion for quite some time now - When Alaura is back we'll discuss doing a second book buy Secretary's Report: - Hi I exist - I have no idea what I'm doing Librarian's Report: - I'm tired - I've continued to be librarian and do librian things - Taylor loves to heckle - Panto was fun Overdue Items: None - Taylor return half of our library please Frep's Report: - Yay best club application happened - 4-5AM Jasmine is not good at writing - submitted 5 minuites before ther deadline - Charity Vigil wrap up meeting: it was 2 hours - Please talk to me about ideas for next year freshers Past Action Items: Gavin: > Talk to Nathan about a megagame over the holidays - done > Give Nathan his money - done probably Alaura: > Write up instructions for tickets - done > Get a pencil case - ??? Donald: > Put up online stuff for sealed league - not done > Make the poster and banner for the Facebook - not done > Post about new regulations - done Nadia: > Make a post in CHall Forum about Mental Health first-aid - not done > Give Donald information to go on poster - done Alistair: > Start doing a schedule for Relay for Life soon - done Lewis: > Get rules from Winter LARP from Autumn/Aoibhinn - done Jake: > Make boxes into smaller boxes - continuing Agenda: Usual Suspects: Board Games: - Board game event on Friday - No collaboration wow RPGs: - L5R was fine - Two games ran, which is very nice - The next one is probably Apocalypse World? - 22nd - 26th Spooky week systems? Chthulhu, NWoD, Dread? - FB event should go up earlier than normal if we do MtG: - Sealed League - Neat - Go to that >Donald: Make an event for Sealed League - Simon wants Kurkesh remains, we don't know how valauble they arte >Donald: Find out how valuable cards are Wargames: - Jake is not here so they don't exist -> *Jake walks in* - Well crap - Mordheim is super successful Events: Mega Game: - Bad-ish news: We've paid Nathan the money and something was wrong - There's one person who we don't know who has the money for - So that's still being worked out >Gavin: Check the money box and ask the person - Future mega-games: We should really do them - Nathan is gonna be here for one more year - Is it viable to run one over the holidays? - It is a big commitment for people - Semesterly thing is good - Rules changes to the game are discussed Charity Vigil: - 2 hour wrap up meeting ahhhh - Reps should be liasons, not running the whole event - Each club owes us $0.63 - They can just pay $0.60 - Events should be monetised - Space could've been more managed - Raffle is high-energy, more than one person needs to supervise - Too many items at the raffle? - The prizes were good - Delays in the pizza kinda delayed the whole thing Spring Feast: - We did it - It went well - We got more members than open day - We should do it next year - Also, bring sign-up forms to every stall - Stalls work better - Lewis: "I hate children" - Gavin: "I love children" Relay for Life: - Info dump time - Team capatin meeting was last thursday - Venue map is out, we are positioned just outside of Lawbrary - Subject to change, but we're right next to the edge >Gavin: Join the team - Team packs are being picked up on Thursday - There's a list of things to bring - There's apparently a onesie hour - Continental breakfast is free, hot breakfast is $5 - Food trucks are gonna be there - Two dominoes runs happening, 7PM and 9PM - Event starts at 12PM, set-up at 10AM - Marquees again - Donating a case of water is good -> Gavin sends "I love you too honey" to the whole committee -> Is this better or worse than when Gavin called Jasmine "babe"? - We do need a theme; if you have suggestions tell us Language Week: - EMP has been submitted during this meeting - 16th of October - People will come by and complete an activity with us - What's our activity? First level of Magic Maze? Ugg-Tect? Halloween Party: - Go to it - Advertising is up - Ticketing is up - Event is up - Go to it - Decorations are being discussed Summer LARP: - Tickets have had a delay - We have verbal permission to sell tickets - Facebook events are up >Donald: Make poster and facebook banner CAMP: - Two more locations - Manjedal Activities Centre, Gilwell & Nanga Bush - Manjedal: $22 per head, an hour away, minimum of 30 people - Nanga: No pricing information, 1.5 hours - Potential dates: 21st-24th of June or 28th June-1st July >Gavin: Finish draft for Camp email >Everyone: Read Gavin's draft when he's finished Room update: - Cockroaches? - We're having this meeting in the CCZ because fumigation - Nadia might go and buy Halloween decorations Removals from library: - No updates Reimbursment: - None General Business: - Props to everyone who worked on the Best Club application - Come to Mental Health first-aid - Glass beads in paints? - Agitates the paint, prevents it from dying - It's like $4 for 110 of them - Sure, done - UniSFA wants to also change their logo colours based on donations - Committee agrees that it is fine, but doing it at Uncharity is not ideal - Unigames will no longer store the adresses of its members on its online database - New regulations >Donald: Draft paints + battlemat regulations - Updating regulations: - The regulation about taking dice and battlemats out of Cameron Hall now requires approval from a gatekeeper rather than a committee member. - The club room and the Cameron Hall loft must still be too busy or unsuitable to contain the intended game or event - Battle mats and dice can no longer be taken off UWA Campus Meeting closed: 1:02PM Action Items: Gavin: > Check the money box and ask the person > Join the team > Finish draft for Camp email Donald: > Make an event for Sealed League > Find out how valuable cards are > Make poster and facebook banner > Draft paints + battlemat regulations Other: > Everyone: Read Gavin's draft when he's finished