Unigames Committee Meeting - 03/09/2018 Attending: Gavin Tay Fernandez Aoibhinn O'Shea Donald Sutherland Jasmine Sullivan Alistair Langton Jake Neilson Alaura Evans Apologies: Nadia Whichmann Lewis Graham Taylor Home Absent: Meeting Opened: 11:10AM Agenda: President's Report: - Boy I sure enjoyed last week - And by last week I meant until tuesday - ???? - Died - Everything's a blur Vice-President's Report: - Roleplay for Life happened - I've been asleep since then - I paid money to have the bell tower destroyed in Cams game - UWAnime event - Card Games night - going up tonight Treasurer's Report: - Just spent an hour at the bank depositing RP4Life money - Money has been deposited - Started on the poster for Sealed League Account Balance: $4935.88 Secretary's Report: - I dodged all of roleplay for life - 10/10 best move - I'll probably join in next year and hate myself for it Librarian's Report: - Nadia is in pain Overdue Items: - No overdue items Fresher Rep's Report: - There were some freshers at Roleplay for Life at one point - I had a lot of fun at it - I went to bed which was strange - I did the Megagame sign-up thing - People can sign-up as a group or individually - Fresher Campaigns - picking up the last few stragglers - People have really tricky availablility Past Actions: Gavin Tay Fernandez Ask Nathan about details for ENVOY tickets and give it to committee - done Aoibhinn O’Shea Continue being the action item police - done Alaura Evans Pick up a Core 19 magic box - not done Make post for Group Splat Buy forum - not done Talk to Gozz to get the tech we need then do a test - done Meet with Leigh about alcohol advertising etc for Halloween - not done Ask UniSFA about their research into camp venues - done Ask Frames if he has an umbrella stand he needs to get rid of
- done Donald Sutherland Post the gatekeeper checklist on the archive - done Nadia Wichmann Do scheduled posts for each oneshot leading up to Roleplay 4 Lyf - done Contact GM’s about theme and monetization plans - done Double check when summer semester ends for exam clash for LARP - unsure Jasmine Sullivan Advertise Roleplay 4 Lyf on discord - done Make a table for ticket sale information for ENVOY event - done Alistair Langton Talk to guild/relay club about Unigames being on the poster about Relay for Life - not done Talk to past runners to try and get them on the Relay team - was attempted, unsuccessful Lewis Graham Make facebook event for the oneshot after the meeting - done Send Nadia Apocalypse World so we can finally finish Sem 1 buy - done Jake Nielson Drive Alaura and Lewis to pick up games & charity vigil prizes - done Taylor Home Post a picture of her coin jars in the Roleplay 4 Lyf event - not done Gatekeepers: - Nothing >Donald: Add the new sign-up forms to the datebase Usual Suspects: Board Games: - Our new games are good! - Azul is really good and pretty - We didn't get to Lords of Waterdeep - 7 Wonders was real fun - UWAnime card games night - Friday at 4PM - Next week is a board games week - we'll think of something - If you have ideas, give them to us - We're running out of theme ideas - Access next week - Thursday? One-Shots: - There's a one-shot tomorrow! - Blades in the Dark @ 4PM - Nick and Szymon will be GMing - Probably Numenera for the next one Magic: - Ravnica spoilers are happening - People are very excited - Prerelease happening on the 30th of September >Donald: Make the Prerelease event >Donald: Make a poster >Alaura: Make a sealed league poster |It takes three people to open a bundaburg War games: - Mordheim campaign happening - Pretty sweet Events: Scheduling: - Envoy Megagame - 12th September - Charity Vigil - 22nd September - Relay for Life - 13th October - Halloween - Halloween-ish - Summer LARP - Date TBD - probably a couple of weeks before Semester starts Book Buy: - Still need to order Stars Without Number - Bloodbound and Pulp Cthulhu on order with Tactics - Also we acquired Saboteur >Alaura: Look for Dominion Base Cards Roleplay for Life [1st September]: - Ahhhh - Alister whispers "fuck you Gavin" - $189 worth of online donations, over the - $924.75 was collected in cash - We got over a grand, good work everyone! - Talk of subsidising tickets for people with the charity money happens - Since the early-bird price has ended, and no money will be lost from our total - Delay advertising until early October - Recap: - Was fairly easy to set-up - Advertising should've happened a little earlier, but a lot of people showed up at various points - We had four running games at peak, could've run one more - People really liked the 20 levels in 24 hours campaign - Very good drop-in-drop-out game - Credit to Alistair for figuring out at in-app purchases are the way of future - Stream started 2 hours later than the event - There were a few tech problems, Alaura wasn't able to get there as early as she hoped - Some random person from America showed up, which was nice - More pre-genned characters beforehand would've been nice - If people wanna be on the stream, have them come early so they can build characters early ENVOY Mega-Game: - Happening 12th September - Sign-up! $14 in the room vs. $15 online, and the club actually makes more money! - It'll be good! - It is a stressful event, but it is immensely fun. There's a bit of time pressure Charity Vigil [22nd - 23rd September, maybe 28th-29th]: - We haven't been able to get confirmation from our charities - We've chosen Youth Focus, but they haven't gotten back to us yet - Poster is still going up today, just without the charity - If we can't get in contact with them today, switch ASAP. - Prizes donated by Tactics have been collected. Relay for Life [13th October]: - We're having some problem with the relay site. - Lewis isn't being shown as a team member - Also please join the team. - Captain's Meeting happened last Thursday - Not much happened there - Another Team Captain meeting on the 4th. Halloween Party [Halloween-ish] - We're gonna go and talk to Leigh after this - Also talking to catering - Once we've gathered all information - Very strongly looking like the 27th, Saturday before Halloween - Confining the space so we don't get people too spread out - Get folks to donate spooky decorations? End of Year/Summer LARP - Not really any updates - We're working out exactly what the system will be, and what the format will be - There's a meeting this afternoon CAMP 2018: - Still looking at other venues Room Update: - Clocks are good - Do we need both? Probs not - Moving the table 10cm towards the window makes the room a bit more spacious - We're trying it - We have more Whiteboard markers - Another bag for them? Reimbursement: - Alistair needs to be reimbursed for a food run - $230ish General Business: - Action Items: Alaura: > Make a sealed league poster > Look for Dominion Base Cards > Pick up a Core 19 magic box > Make post for Group Splat Buy forum > Meet with Leigh about alcohol advertising etc for Halloween Donald: > Add the new sign-up forms to the datebase > Make the Prerelease event > Make a poster Alistair: > Talk to guild/relay club about Unigames being on the poster about Relay for Life Meeting Closed: 12:59PM