Unigames Committee Meeting - 20/08/2018 Attending: Gavin Tay Fernandez Aoibhinn O'Shea Donald Sutherland Jasmine Sullivan Nadia Whichmann Alistair Langton Lewis Graham Alaura Evans Jake Neilson Apologies: Absent: Taylor Home Meeting Opened: 11:09AM Agenda: President's Report: - I did some stuff - I was going to sort out Envoy - But I didn't - But they sorted themselves out, yay - We need to do the EMP for the card game night that UWAnime wanted (7th September) >Aoibhinn: Make EMP for card games night Vice-President's Report: - I made a one-shot how-to - And sent it to Lewis - There's a handovers folder on our google drive now - Mental health training pamphlets are in the clubroom, which is nice - Spoke to Autumn about name tags - Spoke to UniSFA about battleship night, we are currently looking for battleship games Treasurer's Report: - Food run is happening some time this week - I've had a complaint about pies, we'll talk about it general business - Mic test was completed well - System will work - Halloween going well, I'm on budgeting this year, so hopefully things will go better Account Balance: $6940.68 Secretary's Report: - The Unigames website is now accessible from UCC's network - The rest of the *.guild.uwa.edu.au still doesn't work, ugh - Following up on that. - There is a brand new checklist on the wall for gatekeepers to refer to when closing the room >Donald: Upload checklist to archives Librarian's Report: - Gotten no reply about mental health kits - I'm postponing doing the recatalouging until the holidays because it takes up too much time and I don't want to die - Book buy is happening on Sunday - Collective Committee: "yay" - Just over half of the entries in the borrowing book are wrong - Gatekeepers: please make sure you know how to fill it out >Nadia: Make a big post about using the borrowing book Overdue Items: - No overdue items Fresher Rep's Report: - Yay! - Freshers! - I've sent the first things out for freshers campaigns - Not many people have filled out the form. - I'm going to chase up GMs to see what I can do - Thank you to Lewis and Josh for registering to be a GM - I talked to Will from UniSFA about more collab events - Past Actions: Gavin: - Remind people that they can apply again if they want to - done - Let Nathan know about SOC dates and clarify plans for ENVOY - done Aoibhinn: - Be the action item police - done - Write instructions for oneshot events - done - Teach Lewis how to do things - done - Make a poster to remind people Roleplay4Lyf is happening - started - Check out single wrapped pie suggestion - started - Bring in pamphlets and materials from the Mental Health First Aid course - done - Talk to Autumn to clarify use of nametags for 40th - done Donald: - Print more Gatekeeper forms - done - Write room checklist for gatekeepers - done Alaura: - Do a mic test to figure out optimal setup for the stream - done Nadia: - Write instructions for borrowing games during events - Not done - Fix google drive permissions - done - Give feedback to events about Open Day - done - Put post in page to workshop event ideas for Charity Vigil - done - Talk to events about Mental Health First Aid tomorrow - done Jasmine: - Ask WAC about donations for raffle prizes for Charity Vigil - decided to hold off on that until we have a subcommittee Alistair: - Make short url for the Relay For Life page - done - Talk to other Cameron Hall teams for Relay battle tin rotation - done - Make post for gatekeepers to ask people to donate change to Relay For Life - done Lewis: - Take over running oneshot events in future - done - Go to represent the club at accessible club carnival - done - Shadow Aoibhinn to learn things and/or stuffs - done Jake: - Discuss fresher wargaming training event with Jasmine - done Gatekeepers: >Gavin: Fully explain expectations of being a gatekeeper - Elana Kardol is now a gatekeeper >Aoibhinn: Organise training for gatekeeper Usual Suspects: Board Games: - Dominion night was obscenely well, 17 people which is more people than we could handle. - Next board games are in a fortnight, it is a mystery One-Shots: - After much stress and anxiety, Cam is GMing Mistborn and Ed is a backup - Blades in the Dark is the next one, 4th of September Magic: - Draft last week was successful, we used up the last of our M19 and got 8 people for it - We are purchasing another M19, and running another draft of that. >Donald: Get another box of M19 - Guilds of Ravnica: Prerelease is running on September 30th. War games: - Jake's gonna find another person, and we're organising a thing with freshers soon-ish Events: Scheduling: - Book Buy - Sunday - Roleplay for Life - 1st September - Envoy Megagame - 12th September - Charity Vigil - 22nd September - Relay for Life - 13th October - Halloween - Halloween-ish - Summer LARP - Date TBD - probably a couple of weeks before Semester starts Book Buy: - It sure is happenin Roleplay for Life [1st September]: - It sure is happening - Aoibhinn is making a poster - GMs have been tagged, make a post to advertise your game. - Still haven't decided on which game is gonna be on stream. ENVOY Mega-Game: - The date is there, 12th of September. - We just need to sell tickets >Gavin: Make Mega-Game event that links to their event - You can purchase tickets online via the link in their event Charity Vigil [22nd - 23rd September, maybe 28th-29th]: - Need more specifics for individual events regarding space, volume, etc. - There's been a bit of a stop because of bureaucracy. Relay for Life [13th October]: - We have a new bit.ly! - Visit us at bit.ly/Unigains - Join the team Halloween Party [Halloween-ish] - No updates - New meeting on Saturday probably. - End of Year/Summer LARP - We drew up a timeline - We'll be fine - Advertising going out during the semester - Deciding on a system and theme soon - Going to have to speak to Events about weird things - We are replacing Jasmine with Lewis on the subcommittee, as Jasmine can't guarantee attendance when not in semester. CAMP 2018: - Ahhhhhhhhh >Gavin: Talk to Lesch, on the off-chance that they aren't raising prices - IF they are raising prices we start screaming some more. - (And start looking for new places) - Ahhhh Room Update: - Cockroaches! - Swap the LARP and wargaming stuff? Probs not - Banner: The stick is broken; new stick is being sent - Magazine racks are being binned - Umbrella stand for battle-mats? Sounds good. - Gavin: "I have a basketball hoop in my car." - Committee: *threatens to derail* - Clocks: Are here, just need batteries. >Alaura: Find batteries and mounts for clocks, and mount them. - Chairs are scratching the floor, need more felt on the chairs - Work order needs to put in for hole in floor and skirting board Reimbursement: - Reimbursed Jake $10 for the new Aux cord General Business: - Pies - Pies not being individually wrapped is a problem for hygiene, because of freezer burn. - Individually wrapped pies from coles? Same place where UniSFA gets them? - Who knows. - Alaura/Aoibhinn are investigating. - Online gatekeeper form - Needs to be updated on the archive Meeting Closed: 12:49PM