Unigames Committee Meeting - 04/06/2018 Attending: Gavin Tay Fernandez Donald Sutherland Jasmine Sullivan Aoibhinn O'Shea Nadia Whichmann Jake Neilson Alaura Evans Alistair Langton Apologies: Emily Schofield Taylor Home Absent: Meeting Opened: 11:37AM Agenda: President's Report: - President's meeting Sunday - Camp happened - Carrots Vice-President's Report: - As a reminder, Emily is gonna step down at the start of Semester 2 - The OGM to elect a new VP (and potentially other positions) will be held on 10th August Treasurer's Report: - I haven't even bothered with NetSuite today - Spent time after camp covering finances - I need to do a food run Account Balance: $8719.63 - That's ridiculously large because we haven't payed Camp Lesch yet >Gavin: Email Camp Lesch re. payment Secretary's Report: - Come to the prerelease! - My hand has recovered from writing minutes at HJs. - A couple of members have had trouble getting emails >Donald: Investigate mailing list problems >Donald: Restart newsletter. Librarian's Report: - I have had a continuous pain in my arm for three days now - The incomplete copy of the AD&D bestiary is being given away - There's really old war games that are disguised as board games - There isn't even models or terrain in them Jake: YEET them - No one plays them, we need more space - Get rid of them - Games are falling apart - I'm gonna test some glue before using it on some actual games - Line the boxes with extra cardboard to strengthen them - I also want to start fixing our online catalogue - There's another system we can use, but it has a steep learning curve, making it less - Option 1: New Librarything (New account, costs $25) - Option 2: Old Librarything (Update old info) - Option 3: New Platform (Libib was the one Nadia was thinking) - Vote delayed to next meeting Overdue Items: - No overdue items Fresher Rep's Report: - Hi guys - I left a fresher campaign for this meeting - I have a massive report - Let's go - I had a look at each section of the club to see how they interact with freshers - Wargaming: Freshers don't usually find their way into the club. - Teams? Buddy system? - Magic: Generally good for getting people in - We have a very good playerbase, but creating newer players is hard - Make a board games night that also hosts a "Learn to play magic" event? - RPGs: We have fresher campaigns already, which are great - Freshers do have trouble learning to GM however - Reverse fresher campaigns: Freshers are the GMs, older members play? - Boardgames are fine - Remember to ask freshers to play board games if they are around! - Unigames Showcase: - Event after Fresher welcome: Showcase all of the things that Unigames can do Gatekeepers: - None Usual Suspects: Board Games: - Next week is board games - Play our old games to see if we should keep them - 11th or 12 of July One-Shots: - Star Wars one-shot: - 23rd to 27th of July - Currently talking to GMs - Might be an evening one >Alaura: Make a post for long campaigns for older members Magic: - Prerelease is this weekend! 7th July - Alaura has been thinking about ways to do more community engagement - Sealed league with specific play days War games: - Model order came in less than a week - Get hyped for Empires V3. - Objective Secured is doing a thing again, look them up - Warhammer 30k is a thing that Jake wants to run - With freshers Events: Scheduling: - After the break: - Advertising for Escape Hunt after Camp, but before Larp - Winter Larp: 7th July - Escape Hunt: 2nd August - Club Carnival: 7th August - ReFresher ReWelcome: 9th August - OGM: 10th August Escape Hunt [2nd August]: - Gotta do things - It's all booked - $30 per person - Poster, tickets, FB Event >Aoibhinn: Make poster, tickets, FB event Quiz Night: - Waiting on payment from UCC and Panto >Gavin: Make sure it happens at President's Summit >Donald: Write up a handover Winter LARP: - It's on Saturday! - Please come, tickets can be bought on the day - There should've been an event made for both groups - LARP subcommittee meeting on Friday End of Year LARP - Jasmine can obtain the contact details for the Shadowrun people - We still need to decide exactly what we want Start of Semester: - July 24th is Sem 2 O-Week - We want to apply to have a stall during the common lunch hour >Gavin: Apply for a stall for O-Week - August 12th is UWA Open Day >Gavin: Apply for a stall for Open Day - Stay tuned for club carnival. - Refresher Rewelcome: 9th August - Start a little earlier? Start at 2PM? - Emphasise that you don't have to arrive at 2PM - Enough time to run one-shots - Pizza run again, they pay for it this time. Roleplay for Life [1st September]: - GMs: Winslade, Cam, Gavin, Jack Kay are interested ENVOY Mega-Game: - Nathan wants someone as a collaborator - Not much work to be done though - We will advertise for them - Week 6/7 >Gavin: Be Mega-Rep Charity for Vigil [22nd - 23rd September, maybe 28th-29th]: - No updates Relay for Life [13th October]: - No updates Halloween Party [Halloween-ish] >Gavin: Bring it up at president's summit CAMP 2018: - Camp finances look good, sub $100 profit, which is good - Too little meat was purchased, too much carbs was purchased. - A bit more emphasis on fire safety - We can make a list of rules to put on the door out of camp for fire. - We really need a camp handover, or update an old one if one exists - Checklist system worked well - We have to pay Lesch still, $90 instances of people staying overnight - Contact Lake Lesch about upgrades to facilities - Contact Guild about improving first-aid kit Room Update: - Couch has been cleaned - Stain didn't come off though >Alaura: Submit Work order for skirting board - We want a checklist for gatekeepers so they know what to do when leaving >Donald: Make a checklist >Gavin: Organise a date to swap cupboards Reimbursement: - Reimbusements have been sorted for camp - Reimbursements have/will be given to Nadia, Jasmine, Taylor, Gozz, Alistair General Business: - A Discord server has been made - Going public shortly - Twitch Details need to be changed before Roleplay for Life. - Next meeting is Monday 11AM Meeting Closed: 1:47PM