Unigames Committee Meeting - 22/03/2018 Attending: Gavin Tay Fernandez Emily Schofield Alaura Evans Donald Sutherland Nadia Wichmann Alistair Langton Aoibhinn O'Shea Jake Neilson Taylor Home Apologies: Jasmine Sullivan Absent: Meeting Opened: 5:37PM Agenda: President's Report: - I'm still alive - We are the best team at sports and crosses - I suffered a naughts and crosses injury, and had to ice my arm for an hour - Camp EMP? Oh fuck. - After hours access form has been submitted. - Probably other things man, idk - I went to Prosh, and gave people water - I drove Jasmine 500m away from this meeting Vice-President's Report: - I'm yellow - Dabadi dabadellow - I called Escape Hunt, things are confusing - I don't know what's happened in the past week Treasurer's Report: - I did a deposit - I did a food run, and forgot to buy paper towels - It's ok, we can borrow paper towels from other Cameron Hall clubs *laughs* - I bought a Magic box. - Prosh was good, I cut up rags. - Abandoned Lasers&Feelings to go teach games to Podiatry Medical Student Society Account Balance: $5291.26 Secretary's Report: - Hello - I am a person that exists - I've done a few things - I made new regulations for the new library high-demand system. - I've started to make a calendar so that people can look at our events - And I'm starting to compile all the passwords that we have >Donald: Finalise and publish AGM minutes Librarian's Report: - Ryan finally retrieved his card two minutes before this meeting. - I did a few things - DH2 has been borrowed very extensively, so maybe putting it on the restricted list - White Dwarf is in the bin except for burnable ones - Tonight, all six files of the AD&D monster compendium is being taken home and compiling one full set. - If I get bored, I might start checking online availability of things - There are a few things we should probably keep - Going to updated LibraryThing with how damaged things are - Looked into a few new platforms to replace LibraryThing - Book Buys? When should we do that? - After SwanCon probably Overdue Items: - No overdue items Fresher Rep's Report: - Prosh was good - We had three freshers - Fresher Campaign going well - People happy with all of their fresher campaigns - Mine’s going good - except I left to go to another thing - I got inspiration and I’m possessed by a six y/o kid. OCM Action Items: - All good Gatekeepers: - Please make sure cupboard code is adequately reset Usual Suspects: One-Shots: - One-Page RPGs happened, instead of Mutants & Masterminds - A lot of scheduling conflicts - We had fun regardless - 10 people showed up - Pretty decent turnout considering everything - Next one is in two/three weeks time - Poll for the Unigames games, asking what games people can GM, to determine upcoming one-shots - This will be open poll, a nesesecary evil - Sausage Sizzle one-shot over study break - Date TBD, 3rd or 6th probably Board Games: - Next week Thursday, Collab with access - CCZ is fully booked, one of the lecture rooms? >Gavin: Figure out how to book Moot court - Access is making the event - UPS Collab: - Emailing back and forth with their president - Looking to host in their clubroom - Week 6 probably, right after study break - Malaysian Cultural Society will be borrowing some board games from us - So many collaborations - We should specifically ask clubs whether they want someone there to help teach the games - Do we want an individual or a club to borrow the games? (For responsibility purposes) - Decided on: there is an individual, but make sure they specify what club they are from >Donald: Make a gatekeeper post about inter-club boardgame borrowing >Jasmine: Contact St. Georges for board games night Magic: - Sealed league still happening! - Week 2 of Round 1 >Alaura: Message people that were interested in draft - Prerelease: Sunday 22nd April >Alaura: Make event for prerelease >Donald: Make poster for prerelease Wargames and Painting: - Nothing to report - Painting thing next Tuesday 27th - Painting Storage! - Emily went to IKEA, found a $30 thing that is good for storing paint - 31x26x31cm, good fit in the bookcase >Alaura: Get paint storage thing from IKEA - Hero Forge has arrived, come pick your models up Events: Prosh: - It happened - Alaura was marshall - We rapidly wrapped ourselves in fabric, and almost missed out on getting tins - Fresher turnout was good - Providing water was good. - Next time, include marker to mark water bottles ENVOY Collaborative Mega-Game (Watch the Skies): - That's on Wednesday! - We need to hype it more - Getting a rough number of how many people have signed up - Seriously a lot of effort has gone into this - Try it out if you can, it's only $10 SwanCon: - 29th March - Organisers got back to us - We'll get a visitors pass, 2 hour shifts - 2 people per shift - We're needed 12PM-6PM - Alaura wants to volunteer >Gavin: Make two facebook posts calling for SwanCon volunteers >Gavin: Double check how visitors pass work >Nadia: Buy a ticket for SwanCon Quiz Night: - Booking hasn't been locked in yet >Gavin: Lock in booking - Reps: Gavin is light, Donald is dark - UCC Reps: Felix & Alden Escape Hunt: - Emily called them - They called back, and told us to email them >Emily: Contact Escape Hunt by emailing this time Fresher Campaigns: - They're happening - Jake, Winslade got more freshers - Jake still needs more [REDACTED] 2018: - Student Leadership: Nadia, Aoibhinn, Alistair, Emily, Jake maybe, Jasmine probably >Nadia: Complete RSA - We are well covered with both RSAs and First Aid qualifications - Theme is confirmed: Elemental Empires - A lot of discussion about the organisation - Assassins-type game discussed - Jasmine wants to run a debate night - Taylor wants to run quiz night - Jasmine to run LARP maybe? - Nothing set in stone, just discussing things right now - Gavin and Emily are camp leaders >Gavin and Emily: Contact Taylor about Camp EMP - Aoibhinn is head first-aider - Alaura is head chef >Taylor and Alaura: Run through menu and budget for food - Ticket price is discussed - Early bird deal changed to $110 ticket + $10 food voucher - Non early-bird price is still $110, just without the voucher - (Secretary's note: This section lasted an hour of discussion) LARP: - We need reps for it - Jasmine, Aiobhinn, Nadia are our reps - UniSFA: Simon and Joseph are reps - Liam can maybe get us grants for it? - On a seperate topic, potential Harry Potter LARP Twilight Event: - There's an event that's being organised where people watch Twlight and then play Twilight - 4th April, might change to the 5th because of leadership training >Alistair: Make and organise Twilight event Room Update: - See the paint discussion above >Jake and Nadia: Sort shelves - Gozz is sorting out hasp and staple for the filing cabinet - Cockroaches appear late at night, this is a problem - Maybe connected to UWAnime locking trash in room? >Jake and Nadia: Spray surface spray on the divide tomorrow Reimbursement: - Alaura's Mum to be reimbursed $160 for a box of Ixalan General Business: After hours access - Sorted UCC Membership: - Now that they have a new committee, we can organise making a membership to pay for our webcams and printing >Donald: Talk to UCC about account if they want to charge us Bulk first aid training: >Nadia: Talk to Finley again Gatekeeper training: - Happened - Not everything was covered unfortunately >Alaura: Organise further gatekeeper training for people that need/want it Passwords and other cybersecurity: - Donald made a google account in an attempt unify everything Unigames - Apparently we have two already - Whoops >Donald: Continue to work on compiling passwords Our website: - Facebook page description needs to be updated >Nadia: Update Facebook page description Our information on guild website: - Is hilariously wrong >Donald: Harass Guild about updating information Regulations: - New regulations approved: "- Some library items chosen by the librarian may be marked as "high demand". These items can only be long-term borrowed overnight or from Friday to Monday, in an attempt to increase availability to members. - These items can still be short-term borrowed within Cameron Hall." "- If the Librarian notices that a resource or resources is overdue or was returned late, the borrower gets a "strike". - The Librarian will attempt to contact the member in question, explaining the consequences of the "strike", along with the date the resource(s) needs to be returned by. - If the resource(s) has not been returned within two days after this contact, the borrower will receive another strike at each following Committee meeting until the resource(s) is returned. - Upon reaching three "strikes", the member in question will have their long-term borrowing privileges revoked. - All "strikes" will be removed and all borrowing privileges reinstated at the beginning of each UWA semester." >Donald: Update new regulations on the website - Dark Heresy 2 is added to High-Demand list Room Priority: - Discussion about room priority takes places, especially regarding long campaigns taking up the room - Decision: Deal with on a case-by-case basis Jake's Warhammer thing: - Running at the same time as barbecue one-shot, Jake wants to run a big Warhammer game - Noise level might be a problem, but should be fine >Jake and Aoibhinn: Book loft + help with EMP for Jake's Warhammer game - Happening on Tuesday 3rd April Nerd Book Club: - Emily proposes a Nerd Book Club - Regular discussion/learning about various topics - Examples: How to GM, Warhammer lore, is D20s better than D10s? - Possibly weekly if enough demand - Probably Mondays because there's no fresher campaigns >Emily: Organise Nerd Book Club thing more Committee Meeting Time: - Gavin proposes that we rotate the meeting time every week - Taylor starts drawing on a whiteboard - *half an hour later* - Next meeting is at Monday 5:30PM Jake: "This meeting went so long that my hangover is gone" Meeting Closed: 9:00PM