Unigames Committee Meeting - 12/03/2018 Attending: Gavin Tay Fernandez Emily Schofield Alaura Evans Donald Sutherland Nadia Wichmann Jasmine Sullivan Aoibhinn O'Shea Jake Neilson Taylor Home Apologies: Alistair Langton Absent: Meeting Opened: 1:49PM Agenda: President's Report: - Alaura is FIRED. - Many things we are organising, read on to find out more. - Quiz night was my main job this week. >Gavin: Make a president's group chat after UCC election Vice-President's Report: - Oh hello - I am doing stuff. - It might not seem like it, but I am. - Alaura will be the end of me. - I'm glad I have my new daughter Jasmine. Treasurer's Report: - Didn't put a line through some numbers -> Thought we lost $150 - It's fine - Contacted PROSH about theme and location - A did a second deposit, I didn't screw up that time - Need another food run Account balance: $4932.95 - Cameron Hall-oween money is all good >Alaura: Do a food run soon Secretary's Report: - Hello it's me, the real secretary again - #Donald4Secretary2k16 - Mailling list updated with new members and the first digest went out - Couldn't be bothered extracting the action items from the last minutes, so I wrote a program to do it for me - I plan to automate the entirety of Unigames within the year. Librarian's Report: - Some magazines that we want to throw out - Binning a lot of things - Changed password to LibraryThing - Trying to find something less bad than Librarything - Contacting Peter Brian Williams for details about AD&D books - Going to label shelves - Going to make a post about White Dwarf magazines, if no-one wants them we'll bin them - Some changes to the borrowing system happening: D&D players handbook can only be borrowed out overnight. (1 day due date) - Three strikes policy: Overdue books give you a strike. Three strikes and you can't borrow stuff anymore - Librarian may make exceptions for exceptional circumstances >Nadia + Donald: Write-up a new regulation for the new borrowing system and three-strikes system >Nadia: Make facebook post about new borrowing systems Overdue Items: - No overdue items Fresher Rep's Report: - Hello! - I made cupcakes. :-) - Club carnival happened, met new people - Meeting people and remembering names! OCM Action Items: - Alistair has followed up with UPS for board games night Usual Suspects: One-Shots: - D&D one-shot went well - Five games ran throughout the night - 30 people + GMs showed up - Next one in two weeks time, Mutants & Masterminds! >Aoibhinn: Find and organise GMs for Mutants and Masterminds one-shot Board Games: - Wednesday: regular board games night (14/03) - IEEE board games night on Thursday, EECE Common room 3.03, 5:30PM - Week 5 UPS Board games night - Taylor advertised us to other clubs for more inter-clup events at club carnival >Gavin: make a post on Presidents page for inter-club board games Magic: - Sealed League has officially started up! - Four people signed up right now, more are on the way - Please come join sealed league Wargames and Painting: - Painting event on the 27th March - Big model buy happening for the Wargaming folks - Jake might organise campaign, if there's enough interest Events: Club Carnival: - Success! 16 sign-ups - Only slightly sunburnt - Finally managed to return Coup: Rebellion to a Maths Union member Prosh: - Prosh Olympics this Thursday at 12-2 - Hope you can drink milk fast kids >Gavin: Fill out Prosh Olympics sign-up form - Alaura has been contacting Prosh marshals - Prosh marshall training is at an unknown time >Alaura: Find out about Marshall training ENVOY Collaborative Mega-Game (Watch the Skies): - 28th March, coming up soon - Tickets are available in the clubroom - We should push sales more >Gavin: Make an extensive Facebook post about Mega-Game Swancon: - Nadia is going - Gavin was in contact with organisers - We're providing people to help teach games - They're sending us details next week Quiz Night: - Is happening! - All clubs (Unigames, UniSFA, UCC, Panto) are on board! - Emailed the Tav about booking - Date: Friday 11th of May - UniSFA Reps: Finley + Jo - UCC: Waiting until committee handover - Panto: Emily and Annette Escape Hunt: - No news yet - Entire committee is keen >Emily: Discuss with Taylor about how Escape Hunt runs Fresher Campaigns: - Emily: Ahhhhhhhhhhhhhhhh - Lewis is perfect - They're happening - GMs keep adopting strays, stop it [REDACTED] 2018: - We need to decide of a theme - Committee poll has been made for theme >Gavin: Get started on camp EMP Room Update: - Miniature + Paint storage needs to happen - Shelf needs to be organised >Nadia + Jake: Reorganise shelves - Noise level in clubroom is discussed for an awfully long amount of time >Donald: Buy a hasp and staple for the filing cabinet Splat Buy: - Nothing Reimbursement: - Donald needs to be reimbursed $320 for sealed league Magic boxes - Reimbursed Emily for $3.60 for a Uno deckbox Gatekeepers: - New gatekeepers: Szymon Zieba, Kieran Brown General Business: CCZ Printing Service - Vouchers for printing expire within a week - Printing PIN code is in the cabinet if we want to use it Bottled Water Price - For the month of March, 50c of all bottled water sales will go to WaterAid, Cat's charity - After March, the price of bottled water will drop to 50c After hours access - We need to fill out a form so security can't kick us out late at night >Gavin: Fill out after hours access form College row board games: - Contact colleges for board games night >Nadia: Contact colleges to run potential board games nights UCC Membership: - Waiting until new UCC committee happens Bulk first aid training: - Getting people together for first aid training makes everything cheaper >Nadia: Organise bulk first-aid training Gatekeeper training: - Tomorrow at 4PM - Taylor running it Passwords and other cybersecurity: - Passwords for a lot of things need to be updated >Donald: Make a new list of passwords for committee Our website: - Has been made up-to-date, including a new committee email in case the existing alias doesn't work. Our information on guild website: - Not up to date, will look into updating >Donald: Look into updating Guild website information Meeting Closed: 3:48PM